Role Summary

We are looking for a proactive and organised Office Administration Executive to support our day-to-day business operations. This role combines accounts support, sales documentation, and office administration. The ideal candidate will be detail-oriented, academically disciplined, and capable of independently managing a wide range of administrative and financial documents.

Key Responsibilities

Accounts & Finance Support

- Prepare and process invoices accurately and in a timely manner

- Track payments, follow up on outstanding receivables, and maintain accounts records

- Support the preparation of financial summaries and MIS reports for the CEO

Sales Documentation & Follow-ups

- Create and manage sales proposals, quotations, and product presentation documents

- Draft professional follow-up communications for leads, prospects, and existing clients

- Maintain and update customer and order databases with accuracy

- Coordinate with the sales team to ensure documentation is ready ahead of client meetings

General Office Administration

- Prepare and maintain internal documents, reports, and correspondence

- Manage office supplies, vendor communications, and administrative procurement

- Schedule meetings, maintain calendars, and coordinate travel as required

- Handle incoming correspondence and escalate to the CEO where appropriate

- Ensure proper filing and organisation of all physical and digital documents





Required Qualifications & Skills

Education

- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), or a related field

- Robust academic record demonstrating discipline, consistency, and commitment

Technical Skills

- Proficiency in MS Office — Word, Excel, and PowerPoint

- Working knowledge of accounting software (Tally, Zoho Books, or similar)

- Ability to create well-structured, professional documents and presentations

- Basic familiarity with GST invoicing and compliance is an advantage

Soft Skills

- Excellent written and verbal communication skills in English and Gujarati

- Strong attention to detail and a high degree of accuracy in document preparation

- Ability to manage multiple tasks and meet deadlines in a fast-paced environment

- Trustworthy, discreet, and professional in handling confidential information

- Self-motivated and capable of working independently with minimal supervision

Preferred Experience

- 1–2 years of experience in an office administration or accounts executive role

- Prior exposure to a distribution, trading, or technology products company

- Experience supporting senior management or a founding team directly

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Leave encashment
- Paid sick time

Work Location: In person

📌 Office Administration Executive (India)
🏢 ACCURA TRADE LINK
📍 India