Role

You assist the Operations Controller in verifying 200+ vendor invoices and provisions every month before they are posted to accounts & will prepare billing data for clients to share with accounts for invoicing. Every number gets checked. Nothing moves to Finance without your sign-off first.

What You'll Do

Provision & Invoice Verification

● Receive monthly provisions or invoices submitted by warehousing vendors in Excel format

● Verify that quantities billed (sqft, pallets, MT, kg, boxes) match actual operational data from warehouse MIS reports and stock records

● Cross-check storage area occupancy (daily area × rate) against contracted storage rates

● Verify handling charges (inward and outward) line by line against contracted rate cards

● Check VAS entries & transport — each must have an approval reference before being accepted

● Cross verify each & every records with the respective operations coordinators

● Flag any variance, however small, before a provision is accepted

● Match each GST Tax Invoice against its approved provision

● Verify taxable amount, GST type (IGST vs CGST+SGST based on vendor and Godamwale entity states), GST amount, and total

● Confirm correct Godamwale entity GSTIN on the invoice — this differs by project location

● Confirm vendor GSTIN on invoice matches ERP vendor master

● Check that invoice mentions the correct Project Code

● Flag invoices where no prior approved provision exists

Duplicate Detection

● Maintain a submission log and cross-reference every new bill against it

● Identify vendors who have sent the same bill twice

● Watch for related-entity duplicates

● Flag revised invoices where the original has not been formally cancelled

Vendor Follow-Up

● Draft and send correction requests to vendors when discrepancies are found

● Follow up for revised provisions or corrected invoices





● Maintain a tracker of open items — what was rejected, what correction was requested, what is pending resubmission

Tracking & Reporting

● Maintain a live tracker of all provisions (Vendor, client both), invoices, and exceptions

● Update status daily: received / under review / approved / rejected / pending resubmission/Client provisions

● Ensure nothing is missed at month-end when submission volumes peak

Client Billing Provision

● Prepare client billing provisions based on vendor billing details & vendor MIS records.

● Check the client commercials based on contracted rates for storage area, handling charges, transportation & VAS activities.

● Cross verify billing details, billing start date, rate changes from contracted agreement.

● Ensure every line item should be billed as per contract.

● Cross verify any adhoc billing from respective operations coordinators before finalizing the client provisions and seek approval supporting from operations coordinators for dual verification.

● Share billing provisions with accounts

● Coordination with sales team, operations team & support team for any escalation from client.

● Ensure to track & resolve client queries.

What You Need

● Strong Excel skills — you will work with complex multi-sheet workbooks every day

● Solid mathematical aptitude - you will work with complex calculations

● Ability to understand agreements & rate contracts

● Ability to read and interpret GST invoices across varying vendor formats and layouts

● Understanding of warehouse operations — inward, outward, storage, handling,transportation, VAS

● Comfortable chasing vendors and following up without being prompted

● B.Com / M.Com / BBA / MBA in Finance, Accounting, or Supply Chain

Bonus: Tally or ERP exposure, prior accounts payable internship, familiarity with logistics documentation (MIS,LR, POD, e-way bill)

Pay: ₹9,000.00 - ₹10,000.00 per month

Education:

- Bachelor's (Required)

Work Location: In person

📌 Intern Operations & Billing (India)
🏢 Godamwale Logistics & Trading
📍 India