No. Job Description

1 Entire scrutiny of documents related to export of Products viz Product Specific Customer

specific.

2 Receipt of Enquiry - Preparation of Quotations.

3 Assist in Submission of Quote to Client and follow-up for the quote.

4 Assist Support with any document required for the quote post submission.

5 Post approval of quote, coordinate with reporting manager and factory for getting sample

form filled in with requisite Despatch of samples to us. Escalate a week in advance if delay

observed.

6 Follow-up for sample feedback.

7 Post approval of sample follow-up for order with Assistant Manager International Trade.

if rejected communicate to factory & Update in MIS.

8 If approved and on receipt of PO - Prepare proforma invoice in consultation with Assistant

Manager International Trade .

9 Provide the sales order to factory by inputting it in ERP and in excel.

10

Proactively initiate the Pre-shipment documentation and complete it as per the checklist

,Monitor for any discrepancy, Complete the process of Pre Shipment documentation and

keep all the internal stakeholders informed about the documentation status.

Coordinate with internal stakeholders as well as CHA to complete Post shipment

documentation,





Make a list of Logistics and CHA Agents and get it ratified with Assistant Manager

International Trade every 3 months.

Get quotes from logistics and CHA agents for import & Export.

11 Checking Bank realization certificate from DGFT site and follow up for MEIS Licence with

agent

12 Coordinate with Bank for post shipment documentation and close the file for reconciliation

payment

Note: All direct communication with external Customers and clients to be done by Assistant

Manager International Trade.

Responsibility and Authority

Entire documentation for Sample preparation and sending to the client

Coordination with Factory for Sample preparation

Prepare proforma invoice

Coordination with Internal stakeholders to complete the pre shipment and post shipment

documentation

Accountability

1. Completion of entire documentation for Sample to shipping of the Sales Order In the prefixed

timeline .

or the Enquiry

received

22nd of every month

Prepare and Update the list of Logistics and

CHA agents

Every 3 months

Pay: ₹180,000.00 - ₹300,000.00 per year

Perks:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Export Documentation Executive (India)
🏢 Jolly Clamps Private
📍 India