- Government Relations: Act as the primary point of contact for external regulatory bodies, including the Regional Transport Office (RTO) or Motor Vehicles Department (MVD), Govt. Authorities, and local administrative offices.
- Vehicle Registration & Documentation: Oversee and manage the company-owned vehicle registration(Include Test Drive Vehicles), transfer of ownership, fitness certificates, and vehicle scrap documentation, ensuring timely and error-free submissions.
- Legal & Statutory Compliance: Ensure the dealership operations and administrative processes in full compliance with all state laws, regulations, safety standards, norms, agreements, and licensing, renewals, coordinating with legal counsel when necessary.
- Facilities Management: Oversee the maintenance and upkeep of the dealership premises, including the showroom, service bay, inventory yard, and administrative offices, ensuring a safe and professional environment.
- Resource Allocation: Manage and procure all necessary office supplies, equipment, and utilities, ensuring cost-effective allocation and usage.
- Administrative Staff Supervision: Supervise, and manage the security and housekeeping team to ensure smooth day-to-day operations.
- Maintenance Management: Oversee and coordinate all scheduled and unscheduled maintenance, repair, and installation activities for mechanical, electrical
- Effectively manage daily workflow, delegate maintenance tasks, and ensure timely completion of all work orders.
- Monitor equipment performance,



quickly diagnose complex problems, and implement effective solutions to restore operational capacity.
- Vendor Management: Handle negotiations, contracts, and relationships with key external service providers (e.g., insurance agents, security services, facility maintenance, and logistics partners).
- Records Management: Establish and maintain effective document control systems for official papers, contracts, employee records, and confidential dealership data.
- Budget Oversight: Manage the administrative budget, monitor expenses, and assist in budget planning for non-revenue departments.
- Petty Cash & Expense Control: Oversee the petty cash system and approve administrative expenses in line with company policy.
- Coordinating and liaising with the HR department for recording and documentation purposes of agreements, AMC, Insurance, and licenses.
- Coordinating and liaising with the Project manager for the purposes of vendor and maintanance managment.

Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Internet reimbursement
- Provident Fund

Ability to commute/relocate:

- Maradu, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

- Bachelor's (Required)

Experience:

- Automotive service: 2 years (Required)

License/Certification:

- Driving Licence (Required)

Willingness to travel:

- 100% (Required)

Work Location: In person

📌 Admin Executive (India)
🏢 Vayalat Mahindra
📍 India