Job Description: Chief Specialist, Technical Records and PublicationsJob Title

Chief Specialist, Technical Records and Publications

Department

Engineering / Technical Services

Reports To

Manager, Engineering Support / Head of Technical Services

Job Purpose

The Chief Specialist, Technical Records and Publications is responsible for managing the organization's technical records and technical publications functions to ensure regulatory compliance, data integrity, and operational efficiency. This role oversees the control, maintenance, revision, distribution, and archival of technical documentation while ensuring that aircraft maintenance records and engineering publications remain accurate, current, and compliant with applicable aviation regulations and company standards.

Key Responsibilities

- Lead and supervise the Technical Records and Technical Publications teams.
- Develop, implement, and maintain policies, procedures, and quality standards for technical records and publications management.
- Ensure all technical records are complete, accurate, and maintained in accordance with regulatory requirements and company procedures.
- Oversee the receipt, validation, indexing, storage, retrieval, and archival of aircraft maintenance and engineering records.
- Manage the revision, distribution, and control of technical manuals, maintenance documentation, engineering orders, service bulletins, and other controlled publications.
- Ensure timely incorporation of revisions from aircraft manufacturers, regulatory authorities, and internal engineering departments.
- Monitor compliance with applicable aviation regulations, including requirements established by national aviation authorities and aircraft manufacturers.
- Coordinate with Engineering, Maintenance, Quality Assurance, Planning, Continuing Airworthiness Management, and Flight Operations to ensure documentation accuracy.
- Support internal and external regulatory audits by preparing records, reports, and compliance documentation.




- Manage electronic document management systems (EDMS) and technical records databases.
- Ensure proper configuration control of technical documents and maintenance records.
- Establish key performance indicators (KPIs) for document control, records accuracy, and publication turnaround times.
- Identify opportunities for process improvement, automation, and digital transformation of records and publication systems.
- Review and approve departmental procedures and work instructions.
- Train, mentor, and develop technical records and publications personnel.
- Manage vendor relationships related to technical documentation systems and publication services.
- Prepare management reports on departmental performance, compliance status, and operational metrics.

Qualifications

- Bachelor's degree in Aviation Management, Aeronautical Engineering, Mechanical Engineering, Information Management, or a related discipline.
- Professional certification in document control, quality management, records management, or aviation maintenance is an advantage.
- Additional training in aviation regulations and continuing airworthiness is desirable.

Experience

- Minimum of 8–10 years of experience in aviation technical records, technical publications, engineering support, or continuing airworthiness.
- At least 3–5 years in a supervisory or leadership role.
- Experience with aircraft maintenance information systems and electronic technical publications.
- Experience supporting aviation regulatory audits and compliance activities.

Knowledge

- Aircraft maintenance documentation requirements.
- Technical publication management and document control principles.




- Continuing Airworthiness Management processes.
- Configuration management and change control.
- Aviation quality management systems.
- Regulatory requirements applicable to aircraft maintenance records and technical publications.
- Electronic document management systems (EDMS).
- Aircraft manufacturer documentation processes.

Skills

- Leadership and team management.
- Excellent organizational and planning skills.
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Excellent written and verbal communication.
- Project management and process improvement.
- Stakeholder management.
- Proficiency in Microsoft Office and technical records management software.
- Ability to manage multiple priorities in a regulated workplace.

Key Competencies

- Regulatory Compliance
- Technical Documentation Management
- Records Integrity
- Quality Focus
- Decision Making
- Strategic Thinking
- Continuous Improvement
- Customer Service Orientation
- Collaboration
- Accountability
- Risk Management
- Confidentiality

Performance Indicators (KPIs)

- Accuracy and completeness of technical records.
- Timeliness of publication revisions and distribution.
- Audit findings related to technical records and publications.
- Regulatory compliance rate.
- Document revision turnaround time.
- Records retrieval efficiency.
- System data accuracy.
- Staff productivity and development.
- Continuous improvement initiatives successfully implemented.

Working Conditions

- Office-based environment with regular interaction with Engineering, Maintenance, Quality, and Operations personnel.
- May require extended hours during regulatory audits, aircraft transitions, or major maintenance events.
- Occasional travel may be required for training, audits, or operational support.

Pay: ₹450,000.00 - ₹500,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Paid sick time

Work Location: In person

📌 Chief Specialist, Technical Records and Publications (India)
🏢 People range overseas
📍 India