Key Responsibilities-

Invoice Processing & Validation

- Review, verify, and validate supplier invoices for accuracy and completeness.
- Ensure invoices are supported by relevant documents such as contracts, purchase orders, rate cards, and approvals.
- Identify discrepancies and coordinate with relevant stakeholders for resolution.
- Process invoices within agreed timelines and company guidelines.
- Verify invoice coding and allocation to the correct cost centers, departments, or property owners.

Vendor Reconciliation

- Perform regular vendor statement reconciliations.
- Investigate and resolve payment discrepancies and outstanding balances.
- Coordinate with vendors regarding invoice status, payment queries, and account reconciliation matters.
- Maintain accurate records of vendor communications and reconciliations.

Stakeholder Coordination

- Act as a key contact for vendors through email and phone calls.
- Coordinate with local offices in Germany, Denmark, and Sweden regarding invoice approvals, payment issues, and operational queries.
- Respond promptly to vendor and business stakeholder inquiries.
- Escalate unresolved issues to the appropriate teams when required.

Operational Support

- Review daily operational tasks and ensure timely completion.




- Cross-check invoices against supporting documents and operational requirements.
- Share invoice details and supporting information with corresponding teams for approval and processing.
- Where required, allocate or charge invoice costs to the respective department, property owner, or cost center.
- Support process improvement initiatives to enhance efficiency and accuracy.

Required Skills & Qualifications

- Bachelor's degree in Commerce, Finance, Accounting, Business Administration preferable or any other Graduate Degree.
- Experience in Accounts Payable, Invoice Processing, Vendor Management, or Shared Services operations.
- Strong understanding of invoice validation and vendor reconciliation processes.
- Positive knowledge of Microsoft Excel and ERP/AP systems.
- Excellent verbal and written communication skills.
- Ability to work with international stakeholders and vendors.
- Strong analytical and problem-solving skills.
- High attention to detail and accuracy.
- Preferred Experience

- Experience working with European operations (Germany, Denmark, Sweden).
- Knowledge of invoice management systems such as Medius, SAP, Oracle, or similar platforms.
- Experience in shared services or finance operations environments.

📌 Invoicing & Operations Executive (Haryana)
🏢 OYO
📍 Haryana