Office coordinator Job location Mukund Nagar Key Responsibilities 1 Facility Front Desk Management Reception Guest Services Greet guests candidates clients and vendors with a professional and courteous demeanor Manage the EPABX system and efficiently redirect incoming calls to appropriate departments Maintain a visitor log and issue visitor passes as required Ensure the reception area is clean welcoming and well-organized at all times Housekeeping Oversight Supervise daily cleaning and maintenance staff to ensure office spaces meet high hygiene and cleanliness standards Oversee pantry maintenance washroom cleanliness and waste management protocols Coordinate with housekeeping teams to address maintenance issues promptly Conduct periodic audits of facility cleanliness and safety standards Asset Management Maintain and update a comprehensive register of office assets IT hardware furniture equipment Track asset lifecycle and coordinate repairs servicing and AMC Annual Maintenance Contract visits Ensure timely preventive maintenance and document all maintenance activities Manage asset disposals and write-offs in coordination with Finance and Management 2 Local Vendor Procurement Vendor Management Source evaluate and manage local Pune vendors for stationery printing services and office supplies Maintain vendor databases and performance records Negotiate competitive rates and favorable payment terms Ensure vendor compliance with company standards and delivery timelines Pantry Supplies Management Procure and manage pantry supplies including tea coffee snacks beverages and consumables Monitor pantry stock levels and place timely orders to prevent shortages Maintain pantry hygiene and ensure expiry date compliance Manage pantry cleaning schedules and equipment maintenance Invoicing Bill Management Verify vendor invoices for accuracy and completeness Track and reconcile monthly utility bills Electricity Internet Water Waste Management Coordinate with Finance team for timely vendor payments and bill settlements Maintain organized records of all invoices and receipts for audit purposes 4 Employee Experience Engagement Transport Parking Management Coordinate employee transport cab services if provided by the company Manage parking allocations and maintain parking records Resolve parking-related issues and communicate policies to employees Coordinate with transport vendors for service quality and punctuality Office Events Celebrations Organize and coordinate local office celebrations Diwali Ganesh Chaturthi Foundation Day etc Plan and execute team-building activities offsite events and informal gatherings Manage event logistics budgets vendor coordination and procurement Ensure celebrations align with company culture and employee interests Onboarding Employee Support Assist HR in setting up workstations for new hires with necessary IT equipment and stationery Prepare welcome kits and orientation materials for new employees Coordinate with IT and other departments for smooth onboarding Maintain a welcoming environment for new team members Required Qualifications Education Bachelor s degree in any stream B Com BBA BA or equivalent preferred Relevant certifications in office administration or facility management desirable Professional Experience 2-5 years of proven experience in office administration front-office management or related roles in Pune Demonstrated experience with vendor management and local procurement Experience in facility oversight and housekeeping coordination preferred Language Proficiency Fluent in English and Hindi mandatory Conversational Marathi is highly preferred for effective interaction with local authorities vendors and external stakeholders Technical Skills Proficiency in Microsoft Office Suite Excel Word Outlook Experience with internal communication tools Slack Microsoft Teams or similar platforms Comfortable with basic EPABX or telephony systems Ability to learn and use office management software and tools Basic knowledge of data entry and record maintenance Location Commute Must be based in or able to commute daily to TMV Colony Pune Flexibility for occasional evening or weekend events coordination Job Types Full time Permanent Pay 9 650 44 - 28 801 02 per month Benefits Provident Fund Work Location In person