JLL supports the Whole You personally and professionally Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology to our clients We are committed to hiring the best most talented people in our industry and we support them through professional growth flexibility and personalized benefits to manage life in and outside of work Whether you ve got deep experience in commercial real estate skilled trades and technology or you re looking to apply your relevant experience to a new industry we empower you to shape a brighter way forward so you can thrive professionally and personally Position Overview Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership Key Responsibilities Administrative Support Manage complex executive calendars and scheduling Coordinate meeting preparation agendas and materials Handle confidential correspondence and communications Process expense reports Maintain organized filing and document management systems Prepare reports presentations and executive briefings Communication Liaison Serve as primary contact between executives and stakeholders Screen and prioritize all incoming communications Draft correspondence memos and professional documents Facilitate cross-departmental communication Handle client and partner inquiries professionally Coordinate with external vendors and service providers Project Event Management Support strategic initiatives and special projects Coordinate cross-functional team activities Plan and execute executive meetings and events Manage conference and seminar logistics Oversee office events and team activities Travel Logistics Arrange complex domestic and international travel Coordinate meeting logistics and venue bookings Handle visa requirements and travel documentation Manage last-minute changes and emergency arrangements Process travel expense reconciliation Coordinate ground transportation and accommodations Required Qualifications Education Experience Bachelor s degree preferred or equivalent experience 5 years executive assistant experience Corporate or professional services background preferred C-level executive support experience advantageous Technical Skills Advanced Microsoft Office Suite proficiency Video Conferencing platforms expertise Expense management systems experience Database and CRM navigation skills Document management systems knowledge Social media and digital communication tools Core Competencies Exceptional written and verbal communication Outstanding organizational abilities High discretion and confidentiality standards Independent work capability with minimal supervision Strong problem-solving and critical thinking skills Professional demeanor and appearance Multitasking and priority management expertise Attention to detail and accuracy Flexibility for extended hours when needed Proactive and anticipatory approach Preferred Qualifications Commercial real estate industry experience Project management tools proficiency Multiple language capabilities Event planning experience Budget management skills Position Overview Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership Key Responsibilities Administrative Support Manage complex executive calendars and scheduling Coordinate meeting preparation agendas and materials Handle confidential correspondence and communications Process expense reports Maintain organized filing and document management systems Prepare reports presentations and executive briefings Communication Liaison Serve as primary contact between executives and stakeholders Screen and prioritize all incoming communications Draft correspondence memos and professional documents Facilitate cross-departmental communication Handle client and partner inquiries professionally Coordinate with external vendors and service providers Project Event Management Support strategic initiatives and special projects Coordinate cross-functional team activities Plan and execute executive meetings and events Manage conference and seminar logistics Oversee office events and team activities Travel Logistics Arrange complex domestic and international travel Coordinate meeting logistics and venue bookings Handle visa requirements and travel documentation Manage last-minute changes and emergency arrangements Process travel expense reconciliation Coordinate ground transportation and accommodations Required Qualifications Education Experience Bachelor s degree preferred or equivalent experience 5 years executive assistant experience Corporate or professional services background preferred C-level executive support experience advantageous Technical Skills Advanced Microsoft Office Suite proficiency Video Conferencing platforms expertise Expense management systems experience Database and CRM navigation skills Document management systems knowledge Social media and digital communication tools Core Competencies Exceptional written and verbal communication Outstanding organizational abilities High discretion and confidentiality standards Independent work capability with minimal supervision Strong problem-solving and critical thinking skills Professional demeanor and appearance Multitasking and priority management expertise Attention to detail and accuracy Flexibility for extended hours when needed Proactive and anticipatory approach Preferred Qualifications Commercial real estate industry experience Project management tools proficiency Multiple language capabilities Event planning experience Budget management skills If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements below We re interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health About JLL - We re JLL a leading skilled services and investment management firm specializing in real estate We have operations in over 80 countries and a workforce of over 102 000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility That s why we re committed to our purpose to shape the future of real estate for a better world We re using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities Our core values of teamwork ethics and excellence are also fundamental to everything we do and we re honored to be recognized with awards for our success by organizations both globally and locally Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where we re headed in the future And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together