Overview The Project Specialist - Events will play a central role in the end-to-end planning coordination and delivery of IDC s regional events This role ensures that all project milestones vendor activities budgets and logistics are efficiently scoped and managed to deliver seamless high-quality event experience The candidate should be organized detail-oriented and skilled at managing multiple stakeholders timelines and priorities in a fast-paced environment Responsibilities 1 Project Management Coordination Support the overall project lifecycle for multiple events - from planning to post-event evaluation Develop and manage detailed project timelines task trackers and deliverable schedules Coordinate with internal stakeholders content marketing operations design and sales to ensure alignment and timely execution 2 Vendor Logistics Management Identify evaluate and liaise with vendors for event production branding AV logistics and hospitality Ensure procurement compliance by obtaining and comparing multiple vendor quotes Oversee vendor deliverables quality control and on-site execution 3 Cross-Functional Collaboration Serve as the central point of coordination among global and regional teams Support content and production teams in managing session schedules speaker logistics and onsite requirements Collaborate with marketing for attendee communications and event branding requirements 4 Event Operations Execution Support in office execution ensuring smooth setup registration branding and technical readiness Manage timelines and troubleshoot issues in real-time during events Coordinate post-event wrap-up activities including reports vendor closures and feedback documentation Qualifications Bachelor s degree in Business Administration Marketing Communications or related field 2 -3 years of experience in event project management conference operations or a related role experience in B2B or tech events preferred Strong organizational and multitasking skills with attention to detail Proven experience managing multiple stakeholders and external vendors Excellent communication and coordination abilities Proficiency in Microsoft Office Excel project management tools e g Asana Smartsheet or Monday com Budget management and cost-optimization skills Willingness to travel for onsite event support when required

📌 Event Project Specialist (Karnataka)
🏢 International Data Group
📍 Karnataka