Experience 3-5 Years Job Summary We are seeking a highly organized proactive and discreet Personal Secretary to provide comprehensive administrative and secretarial support to our Directors The ideal candidate must be capable of managing schedules handling confidential information coordinating meetings preparing reports and ensuring the smooth running of daily operations for the leadership team Key Responsibilities Manage and maintain the Director s schedules including calendar management appointments meetings and travel arrangements Handle all correspondence emails calls and letters on behalf of the Directors ensuring prompt and appropriate responses Organize internal and external meetings conferences and events prepare agendas minutes and follow-up action points Coordinate domestic and international travel bookings flights hotels visas transportation Prepare presentations reports and business documents as per requirements Maintain an effective filing system physical and digital for important documents Act as the primary point of contact between the Directors and internal external stakeholders Handle confidential and sensitive information with the utmost integrity and discretion Assist in day-to-day administrative tasks including expenses management reminders and personal tasks as assigned Track deadlines monitor tasks and ensure follow-ups are completed as per timelines Support in basic research information gathering and coordination for strategic decision-making Key Skills Competencies Excellent written and verbal communication skills English mandatory Exceptional organizational and time-management abilities Proficiency in MS Office Suite Word Excel PowerPoint Outlook Strong interpersonal skills to interact confidently with senior stakeholders Ability to work independently under pressure and manage multiple priorities High level of confidentiality integrity and professionalism Strong attention to detail and problem-solving skills Versatile attitude and willingness to handle diverse tasks as needed Qualifications Graduate in any discipline preferably in Business Administration Commerce or related field 3-5 years of proven experience as a Personal Secretary Executive Assistant or similar role preferably supporting senior leadership Reporting to Directors Job Types Full-time Permanent Pay 25 000 00 - 35 000 00 per month Benefits Health insurance Leave encashment Work Location In person

📌 Personal Security (Gujarat)
🏢 Visionary Medicare Solutions
📍 Gujarat