Job Position Admin Manager 25 000 - 30 000 pay scale range Job Summary We are looking for an experienced and well-organized Admin Procurement Manager to oversee all administrative facility and procurement activities of the organization The role involves managing vendor relations ensuring smooth office operations conducting market visits handling venue bookings coordinating events and maintaining efficient liaisoning between internal departments and external agencies Key Responsibilities 1 Procurement Vendor Management A Manage end-to-end procurement process requirement identification quotation collection vendor comparison purchase order creation and delivery tracking B Conduct market visits for vendor assessment price benchmarking and sourcing new suppliers C Negotiate rates payment terms and contracts to achieve cost efficiency D Maintain vendor performance records and ensure adherence to service level agreements SLAs E Coordinate with finance for purchase documentation invoice clearance and timely vendor payments F Ensure proper stock levels and control over inventory of consumables and office supplies 2 Administration Office Operations A Supervise all day-to-day administrative operations ensuring smooth functioning of the office B Manage housekeeping security and facility maintenance teams for hygiene and safety standards C Oversee reception courier dispatch travel desk canteen and transportation activities D Manage office equipment stationery pantry items and utility services electricity water internet etc E Maintain office discipline and ensure adherence to company policies F Coordinate repairs renovations and AMC services with contractors and service providers G Maintain proper documentation of office assets their tracking and periodic audits H Ensure renewal of licenses Policies agreements and statutory compliances related to building lease etc I Monitor visitor management system and ensure proper security protocols are followed 3 Event Venue Coordination A Organize and manage official events conferences R R Rewards Recognition ceremonies corporate parties and team gatherings B Handle venue booking catering arrangements decoration audio-visual setup and vendor coordination C Support HR and Operations teams in planning and executing employee engagement programs D Manage event budgets and post-event documentation for expense settlements 4 Liaisoning Interdepartmental Coordination A Liaise with building management local authorities and government departments for statutory or administrative requirements B Coordinate with HR IT Finance Operations and Projects departments for cross-functional administrative needs C Ensure effective communication between departments to resolve issues and streamline workflow D Handle external communications and represent the organization in administrative discussions when required 5 Documentation Compliance A Maintain organized records of contracts purchase orders bills and administrative documentation B Ensure compliance with company policies procurement norms and safety regulations C Assist in audit preparation provide documentation and ensure timely closure of audit observations D Keep track of rental agreements insurance policies and renewal schedules E Prepare MIS reports dashboards and summaries for management review 6 Facility Asset Management A Oversee management of company properties assets and equipment B Implement preventive maintenance schedules for electrical mechanical and IT infrastructure C Conduct periodic asset verification and tagging D Manage cleaning contracts pest control HVAC systems and office setting standards E Coordinate with facility vendors for quick resolution of issues and regular maintenance follow-up 7 Additional Administrative Functions A Assist in onboarding of new employees by arranging workspace ID cards and basic amenities B Monitor attendance systems office timings and general staff discipline C Handle emergency preparedness fire drills evacuation plans first-aid arrangements D Coordinate for company transportation and driver management E Support management with any special administrative assignments or corporate initiatives 8 Skills Competencies A Excellent negotiation communication and coordination skills B Sound knowledge of administrative procedures and procurement best practices C Proficiency in MS Office Excel and ERP systems D Robust organizational and time management skills E Problem-solving attitude with ability to multitask and prioritize F Integrity reliability and a hands-on approach to day-to-day issues 9 Educational Qualification A Bachelor s degree or equivalent diploma in Business Administration Management Commerce Supply Chain or related field Certification in Procurement or Facility Management preferred Job Type Full-time Pay 300 000 00 - 360 000 00 per year Benefits Food provided Paid sick time Work Location In person

📌 Admin Manager (New Delhi)
🏢 Eminenture Private
📍 New Delhi