Job Summary We are seeking a versatile HR and Admin professional to manage the full employee lifecycle and oversee all critical office administration and facility management tasks This role requires a strong working knowledge of Indian statutory compliance and excellent coordination skills Main Tasks and Responsibilities A Human Resources Management1 Recruitment Staffing Prepare develop and implement procedures and policies on staff recruitment Fulfill manpower requirements through recruitment transfers promotions Source candidates via various sources of recruitment Schedule and organize interviews Conduct reference checks on selected candidates Maintain recruitment data Leave Attendance Monitor daily attendance Investigate and understand causes for staff absences and try to minimize the same Communicating Leave Status on monthly basis Maintain Leave Records Maintain Attendance Records Resolving Employee queries regarding personnel policies with respect to attendance leave Preparing the Holiday List Salary Processing Preparation of Data Leave Attendance Bonus Increments Arrears for Salary Processing Uploading the data in Salary Software Printing the Salary Sheet Coordinating with the Accounts team for checking the Salary sheet Printing of Payslips Distribution of Payslips Statutory Compliances Complete all ESIC Formalities Ensure completion of PF Documentation Resolving Employee queries regarding ESIC and PF Calculate and disburse annual bonus Maintain labour inspectors visit book and present data to inspection visits Coordinate with labour consultant for any queries and instructions Maintain all registers as per guidance of the labour consultant Personnel Management Coordinating and making all arrangements for new joiners and employees as and when required - Seating arrangement mobile laptop computer stationery allocation email id creation sim card activation printing of visiting cards taking handover of returned items and other requirements Issue Offer Appointment Transfer Promotion letters Updating Personnel Inventory Personnel Data files Birthday List Leave Record Attendance Register for New Joiners Opening of Bank A C for New Joiners Generating Employee Nos Registration for PF and ESIC for Current Joiners Maintain Personnel files Full and Final Settlement Issue of Relieving letters Updating all records when the employee leaves Developing employee database Maintain Biometric System Issue Memos Communicate disciplinary actions to employees Coordinating transfer promotion and confirmation interviews Emailing staff from time to time about happenings in the organization Employee Engagement Activities Organizing and conducting birthday celebrations festivities office picnic and other employee engagement activities Employee Counselling Executing annual monthly Rewards Recognition 7 Training Development Organize staff training sessions workshops and activities Maintaining Training database Performance Management System Collect Performance Data from all team members Prepare Performance MIS Update it daily Administration Housekeeping Preparing daily weekly fortnightly monthly annual housekeeping schedules and ensuring that it is followed as per schedule Ensure pest control is done as per schedule Ordering consumables toiletries Ensuring meeting rooms conference are set up for clients and meetings Repairs and maintenance of office furniture fixtures as and when required Co-ordinate with vendors for AC for AMC for service calls Receiving and fulfilling requisition of lights fans Timely payments of utility bills like Water Electricity Telephone Internet and Mobile as per due dates Managing all persons involved office boys drivers others in managing facilities in office Pantry Management Ensure all items are ordered and maintained Ensure tea coffee water snacks is organized for the team as well as guests as and when required Buy water dispensers aqua guard machines Coordinate with vendors for AMC of water dispenser Stationery Management Buying of Office Stationery Receiving fulfilling of requisition of stationery Maintaining database of distributed office stationery Receiving requisition for all printed office material from all locations Approving orders on the basis of requisitions Coordinating with vendors for printing of all printed office material requirements Courier Coordinating with vendors for courier of office material or documents Preparing Filing of PODs Proof of Delivery for every courier Maintaining records of daily couriers Preparing courier sheet for every courier vendor Checking approving forwarding bills of courier vendors Maintaining inward outward registers of courier Troubleshooting with Area Managers for held up shipments delayed deliveries Travel Desk Management Manage end to end travel plans pan India efficiently and cost-effectively - airlines trains transport and hotels Negotiate on best rates through vendors every time there is a travel occurrence Communicate with the person traveling regularly to keep them updated on logistics Manage emergency changes cancellations in a professional and calm manner Handle visa applications and formalities promptly Handle all incoming travel requests and the processes that follow after Update HR on travel leaves to be properly recorded Renewal of all office car insurance policies as per due dates IT Systems Management Ensure all assets are tagged Keeping inventory of IT systems Receiving requests from the team for any issues with hardware and software Coordinate with vendors for AMC purchase of anti-virus software and troubleshooting of any computer laptop issues Required Qualifications Experience Experience 8 years of proven experience in HR and Administration preferably within the Manufacturing or Industrial Sector Education Bachelor s degree in Human Resources Business Administration or a related field Skills Strong working knowledge of Indian Labour Laws PF and ESIC compliance is mandatory Proficiency in HRIS Payroll software and MS Office Suite especially Excel Excellent written and verbal communication skills Job Types Full-time Permanent Pay 500 000 00 - 800 000 00 per year Work Location In person