Requisition ID 4066 Location Mumbai IN Work regime Full-Time Kind of contract Fixed Term Contract Mission Your mission We are looking for a proactive and highly organized Site Administrative Logistics Coordinator to support daily site operations and act as the main administrative contact for a team of engineers You are responsible for the overall office management and act as the contact person between Headquarters and site You perform a variety of administrative functions including general administration logistics support accounting travel arrangements supporting local Proton Therapy site Challenges we trust you with Key Responsibilities Coordinate site administration meetings visits and communication with local team Headquarters Manage office operations suppliers contracts assets and facilities issues Financial administration organize business travel and Supporting HR onboarding of new employees Provide HR support benefits administration trainings safety programs PPE and EHS records Coordinate logistics shipments spare parts ordering stock tracking inventory tools calibration and returns Support site accounting purchase orders invoices petty cash expenses and cost reporting Support quality systems documentation and internal communication activities What we value Your Profile Graduate with 2-5 years experience in administrative office management or site coordination roles Accurate reliable and able to deliver under strict deadlines while consistently working in compliance with rules procedures and regulatory requirements Highly organized and able to manage multiple priorities efficiently Comfortable working with procedures compliance requirements should be well-organized reliable and able to manage multiple priorities Flexible and willing to adapt to operational needs sometime local travel outside office occasional after office hours tasks rarely performed on weekends etc Based in Navi Mumbai within a maximum 45-minute commute from the ACTREC-Proton Therapy site Adaptable and autonomous team player well organized and reliable with the ability to manage multiple priorities while working in compliance with procedures and regulatory requirements A proactive team player with strong interpersonal and communication skills in English local language Experience in logistics and stock management is a plus Life at IBA At IBA we value creativity innovation and a commitment to excellence As a certified B Corporation B Corp we uphold the highest standards of social and environmental performance If you re ready to embark on a journey where your skills and ideas can truly make an impact apply now to join our dedicated team Let s shape the future of technology together Apply today and be part of a mission that matters

📌 Site Administrative Assistant (Maharashtra)
🏢 IBA
📍 Maharashtra