About the Role

Abhidi is looking for an HR & Compliance Executive to support and expand the Malaysia HR Operations function. This role has been created to partner with the existing Malaysia HR resource, sharing ownership of a high-volume, multi-country HR operations and compliance workload spanning immigration, documentation, employee lifecycle, statutory compliance, and vendor management.

The successful candidate will be capable of owning end-to-end processes independently, comfortable operating in a fast-paced, deadline-driven environment with multiple simultaneous priorities, and confident liaising with government authorities, clients, and internal stakeholders.

Key Responsibilities

- Support and coordinate immigration and visa processes including EP, DP, PVP, Special Pass, and Permission to Work applications — across multiple candidates simultaneously. This includes submissions via MDEC eXpats, MYXpats, ESD, and related government portals, along with continuous tracking, follow-ups, and coordination with authorities.
- Learn and manage country-specific HR operations and compliance processes across Malaysia, Thailand, Indonesia, Singapore, and India.
- Prepare, review, and maintain HR and compliance documentation including offer letters, confirmation letters, increment letters, immigration documents, and other employee-related letters while ensuring accuracy and compliance.
- Manage employee onboarding and offboarding processes, including employee records, MIS updates, payroll coordination with Finance, exit documentation, and expatriate tax clearance processes.
- Coordinate employee insurance and medical benefits administration across entities, including additions, deletions, claims coordination, and policy renewals.
- Support statutory and government compliance activities including submissions, renewals, documentation tracking,



and liaison with relevant authorities.
- Coordinate Background Verification (BGV) cases via Neeyamo ScreenXchange or similar platforms by working closely with candidates and internal stakeholders to ensure timely closures.
- Support POEA/MWO compliance and overseas worker documentation processes for Philippine-based hires where required.
- Maintain operational trackers, HR records, and government portal updates with strong attention to detail and follow-through.
- Act as a coordination point between internal teams (Finance, HR Ops, Account Management) and external stakeholders (authorities, insurers, BGV vendors, banks, etc.).

Qualifications & Experience

- Diploma or Degree in Human Resources, Business Administration, or a related field
- 2–3 years of experience in HR operations, coordination, administration, or compliance roles is preferred
- Prior exposure to immigration, visa processing, or government portal handling is an advantage, but not mandatory
- Candidates without direct immigration experience should demonstrate a solid willingness and ability to learn complex processes quickly
- Exposure to staffing, consulting, or multi-country HR operations environments will be an added advantage

Skills & Competencies

- Strong attention to detail and document accuracy
- Highly organised with strong follow-up and task-tracking discipline
- Ability to manage multiple parallel tasks and deadlines efficiently
- Comfortable working in a fast-paced, process-driven setting
- Quick learner with the ability to understand and adapt to new compliance processes and government systems
- Clear and professional communication skills — written and verbal
- Proficient in Google Sheets, MS Office, and comfortable learning new portals and HR systems
- Positive, proactive attitude with a willingness to take ownership and continuously learn

📌 HR Operation & Compliance Executive (Delhi)
🏢 Abhidi Solution
📍 Delhi