Procurement & Facilities Executive (3 4 Years Experience)

Location: Chennai, India

Department: Procurement & Administration

Experience: 3 4 Years

Job Summary

We are looking for a proactive and detail-oriented Procurement & Facilities Executive to support procurement operations while assisting with day-to-day facilities and administrative activities

The role will primarily focus on procurement (70%) and facilities management (30%), ensuring smooth business operations, cost optimization, vendor management, and workplace support

Key Responsibilities

Procurement (70%)

Manage end-to-end procurement activities, including sourcing, vendor evaluation, negotiations, and purchase order processing

Obtain and analyze quotations to ensure cost-effective purchasing decisions

Coordinate with internal stakeholders to understand procurement requirements and timelines

Develop and maintain solid relationships with vendors and service providers

Negotiate pricing, payment terms, and service-level agreements to achieve cost savings

Track procurement requests and ensure timely delivery of goods and services

Maintain procurement records, contracts, purchase orders, and vendor documentation

Support vendor onboarding, contract renewals, and supplier performance evaluations

Ensure compliance with procurement policies, approval workflows, and audit requirements

Collaborate with Finance, Legal, IT, HR, and Business teams on procurement-related activities

Facilities & Administration (30%)

Support day-to-day office administration and facilities operations

Coordinate with facility management vendors for housekeeping, security, cafeteria, transport, and maintenance services

Monitor office infrastructure and ensure timely resolution of facility-related issues

Assist in workspace planning, seating arrangements, employee movements,



and office setup activities

Track facility-related expenses and support budget management

Coordinate preventive and corrective maintenance activities

Support employee engagement activities, office events, and townhall logistics as required

Ensure workplace compliance with health, safety, and company standards

Maintain facility-related documentation, asset records, and vendor contracts

Required Qualifications

Bachelor s degree in business administration, Commerce, Supply Chain Management, or a related field

3 4 years of experience in Procurement, Supply Chain, Administration, or Facilities Management

Experience in vendor management, contract negotiations, and procurement operations

Exposure to office administration and facilities management activities is preferred

Strong analytical, negotiation, and stakeholder management skills

Proficiency in Microsoft Excel, PowerPoint, and procurement systems

Ability to manage multiple priorities in a fast-paced environment

Preferred Skills

Experience in IT and Non-IT procurement

Knowledge of facilities operations and workplace management

Strong communication and interpersonal skills

Cost optimization and vendor negotiation experience

Ability to work independently and drive operational excellence

Key Success Metrics

Procurement turnaround time and stakeholder satisfaction

Cost savings achieved through negotiations and strategic sourcing

Vendor performance and compliance management

Timely resolution of facilities and workplace-related issues

Effective support of office operations and employee experience

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Procurement & Facilities Executive (Tamil Nadu)
🏢 Five9
📍 Tamil Nadu