Post : Examination Coordinator

Organisation Name : SNGU, School of Technology Management Engineering, Dhule

Job Location : Dhule, Maharashtra

Educational Qualification:
Bachelors Degree (B. E. /B. Tech. ) in any branch of Engineering from a recognized University / AICTE-approved Institution.
OR
Masters Degree (M. E. /M. Tech. ) in any branch of Engineering from a recognized University.
OR
Masters Degree in any discipline with at least 55% marks from a recognized University and adequate experience in Examination Administration in a Higher Educational Institution.

Work Experience:
Minimum three years of experience in Examination Administration, Academic Administration, University Examination Cell, Student Records Management, or related administrative work in Universities, Engineering Colleges, or Higher Educational Institutions.

Preference will be given to candidates having experience in examination management under AICTE/UGC/State Private Universities, autonomous institutions, or universities offering Engineering programmes.

Candidates having hands-on experience with Examination Management Systems (EMS), ERP software, digital evaluation systems, result processing, and statutory compliance shall be preferred.

The Examination Coordinator shall assist the Controller of Examinations, Dean/Principal, and School authorities in planning, coordinating, conducting, monitoring, and administering all examination-related activities of the School of Technology Management and Engineering in accordance with the provisions of the Maharashtra State Private Universities Act, the Statutes, Ordices, Regulations of SVKM NMIMS Global University, and applicable UGC/AICTE guidelines.

Key Responsibilities:

1. Coordinate the conduct of all University examinations including Mid-Semester Examinations,



End-Semester Examinations, Practical Examinations, Viva-Voce, Backlog Examinations, Improvement Examinations, and Special Examinations.
2. Prepare examination schedules, timetables, seating arrangements, examination duty charts, invigilation rosters, and examination notifications in consultation with the competent authorities.
3. Coordinate with the Controller of Examinations, Academic Departments, Faculty Members, External Examiners, and University Administration for smooth conduct of examinations.
4. Ensure confidential handling, secure custody, distribution, collection, and submission of question papers, answer books, mark sheets, confidential documents, and examination records.
5. Coordinate the appointment of invigilators, supervisors, paper setters, moderators, evaluators, practical examiners, and other examination personnel as per University regulations.
6. Assist in processing internal assessment marks, practical examination marks, end-semester marks, moderation records, grade sheets, and declaration of results.
7. Maintain accurate records relating to:
- Student examination registrations
- Hall Tickets
- Internal Assessment Marks
- Attendance Records
- Practical Examination Records
- Grade Sheets
- Result Processing
- Revaluation and Photocopy Applications
- Supplementary Examination Records
- Academic Transcripts
- Examination Statistics

- Ensure compliance with University Statutes, Ordices,



Examination Regulations, Academic Calendar, UGC Regulations, AICTE guidelines, and directives issued by competent authorities.
- Coordinate online examination processes, digital evaluation, ERP-based examination modules, examination portals, and electronic data management.
- Handle student queries regarding examination registration, hall tickets, internal assessments, results, revaluation, photocopies, backlog examinations, and academic records.
- Prepare examination-related reports, statistical analysis, annual reports, compliance reports, and documentation required for NAAC, NBA, AICTE, UGC, NIRF, and other regulatory agencies.
- Maintain confidentiality, integrity, transparency, and security in all examination-related processes.
- Assist in organizing meetings of Examination Committees, Result Committees, Malpractice Committees, and other statutory academic bodies.
- Coordinate with IT and ERP teams for examination software, result processing, data backup, and examination automation.
- Assist in conducting Convocation-related examination documentation, degree verification, transcript verification, and issuance of academic records.
- Ensure proper maintece and preservation of confidential examination records, answer books, mark registers, and archival documents as per University policy.
- Perform any other duties assigned by the Controller of Examinations, Dean, Principal, Director, Registrar, or Competent Authority in the interest of the School and the University.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Examination Coordinator (Maharashtra)
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