ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Commercial Documentation & Billing

- Prepare customer invoices accurately in accordance with sales orders, dispatch instructions, and contractual terms.
- Prepare invoices as per Letter of Credit (LC), banking documentation, export/customer-specific documentation, and statutory requirements.
- Generate E-Way Bills, delivery challans, packing lists, and other dispatch-related documents.
- Ensure timely processing of dispatch documentation to avoid shipment delays.
- Verify pricing, discounts, taxes, freight, and other commercial terms before invoice generation.

2. Credit Note / Debit Note Management

- Prepare and process Credit Notes and Debit Notes for sales returns, pricing corrections, shortages, damages, rebates, and commercial adjustments.
- Maintain complete supporting documentation and obtain necessary approvals.
- Coordinate with Finance, Sales, and Customers for timely closure of commercial adjustments.

3. Inventory Management & Verification

- Conduct monthly inventory verification and stock reconciliation.
- Coordinate physical stock counting and investigate inventory discrepancies.
- Ensure timely reconciliation between physical inventory and ERP records.
- Assist in implementing inventory control measures to minimize stock variances.
- Support periodic cycle counts and annual stock verification

4. Distribution Center Operations Support

- Coordinate daily activities between Warehouse, Logistics, Sales, Finance, and Customer Service teams.
- Support dispatch planning to ensure timely order execution.
- Monitor pending dispatches and documentation status.




- Ensure smooth coordination with transporters and logistics partners.

5. GST & Statutory Compliance

- Ensure compliance with GST regulations in invoicing and documentation.
- Verify GST rates, HSN codes,tax calculations, and statutory requirements.
- Support Finance during GST reconciliations and statutory audits.
- Maintain compliance with company policies and applicable commercial regulations.

6. MIS & Reporting

- Prepare daily, weekly, and monthly MIS reports related to: Inventory, Dispatches, Billing, Sales, Stock ageing, Pending invoices, Commercial transactions.
- Analyze operational data and highlight exceptions for corrective action.
- Support management with periodic performance reports and dashboards.

Skills, Knowledge and Expertise

- Robust knowledge of Distribution Center and Warehouse Operations.
- Commercial documentation and invoicing.
- GST regulations and statutory compliance.
- Inventory management and stock reconciliation.
- ERP systems (SAP, Oracle, Microsoft Dynamics, Infor LN, or equivalent).
- MS Excel (Advanced), including Pivot Tables, VLOOKUP/XLOOKUP, and reporting.
- Understanding of E-Way Bill generation and logistics documentation.
- Knowledge of Letter of Credit (LC) documentation and banking requirements.

Education and Experience

- Masters in commerce (M-Com) or Degree in Supply Chain Management, Logistics, or related field.
- 5 to 7 years of relevant experience in commercial operations, warehouse/distribution center operations, logistics, or supply chain functions in a manufacturing or trading organization.

📌 Commercial Executive || Distribution Center Operations (Gujarat)
🏢 Pluga Pumps And Motors
📍 Gujarat