Job Description:

We have urgent opening of Executive Assistant.

Location - Bardoli Surat

Experience - Minimum 2 Yr

Job Description -

Job Summary:

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations for the executive office.

Key Responsibilities:

1. Calendar & Schedule Management

- Manage and maintain executive calendars
- Schedule meetings, appointments, and travel arrangements
- Prioritize and coordinate internal and external meetings

2. Communication Management

- Handle emails, calls, and correspondence on behalf of executives
- Draft, review, and send professional communications
- Act as a liaison between executives and internal/external stakeholders

3. Meeting Coordination

- Prepare meeting agendas, presentations, and reports
- Take minutes and follow up on action items
- Coordinate logistics for meetings and events

4.



Travel & Expense Management

- Arrange domestic and international travel
- Manage expense reports and reimbursements

5. Administrative Support

- Maintain records, documents, and filing systems
- Handle confidential information with integrity
- Support in project coordination and reporting

6. Office Coordination

- Assist in office management activities
- Coordinate with different departments for smooth operations

Required Skills:

- Excellent communication and interpersonal skills
- Robust organizational and multitasking ability
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- High level of discretion and confidentiality
- Time management and problem-solving skills

Preferred Qualifications:

- Bachelor’s degree in any field
- Experience working with senior management or CXO-level executives

📌 Executive Assistant - Bardoli Surat
🏢 Kaapro Management Solutions
📍 Surat