Position: Asst. Manager - Administration

Location: Ahmedabad

Experience: 8 - 9 Years

Industries: Infrastructure

Responsibilities

- Administration & Facility Management
- Manage daily administrative operations and office management activities.
- Ensure smooth functioning of office infrastructure, utilities, housekeeping, pantry, and maintenance services.
- Coordinate office space utilization and workplace management.
- Monitor AMCs, office assets, and administrative records.
- Travel Desk Management
- Handle domestic and international travel bookings including air, rail, hotel, and local transport arrangements.
- Coordinate travel itineraries, approvals, and vendor negotiations.
- Ensure cost-effective travel planning and timely support for employees and management.
- Contract & Vendor Management
- Manage contracts and agreements with vendors, service providers, and contractors.
- Monitor vendor performance, SLA compliance, and renewal schedules.
- Coordinate with third-party agencies for manpower, housekeeping, transport, security, and facility services.
- Maintain vendor database and documentation.
- Third-Party & Security Management
- Coordinate with outsourced agencies for security and facility operations.
- Monitor security systems, visitor management, and access control.
- Ensure implementation of safety and security protocols within premises.




- Handle incident reporting and coordination with relevant authorities when required.
- Purchase & Procurement Support
- Manage administrative purchases and procurement activities.
- Obtain quotations, compare vendors, and ensure timely procurement of office supplies and services.
- Coordinate with finance/accounts for PO processing and payment follow-up.
- Monitor inventory and cost control measures.
- Employee Accommodation & Liaison
- Liaise with property dealers, landlords, guest houses, and hotels for employee lodging arrangements.
- Coordinate accommodation for new joiners, visitors, and management staff.
- Negotiate rental/commercial terms and maintain accommodation records.
- Ensure employee convenience and timely resolution of accommodation-related issues.

Required Skills:

- Strong administrative and vendor management skills.
- Positive negotiation and coordination abilities.
- Knowledge of facility, travel, and security management.
- Proficiency in MS Office and administrative MIS reporting.
- Strong communication and interpersonal skills.
- Ability to multitask and manage deadlines effectively.

Required Qualification: - Any Graduation

Salary :- Upto 6.00 LPA

If you are interested for this opening please send updated resume on same mail with following details.

Total No. of Years Experience :-

Current CTC :-

Expected CTC :-

Notice Period :-

📌 Asst. Manager - Administration (Ahmedabad)
🏢 Quality HR India
📍 Ahmedabad