Job Title: Office Manager / Assistant Office Manager

Location: Pune, Maharashtra, India

Reports to: Operations Manager

Working Mode: 5 Days in office (Full-Time)

Company Overview

We are a dynamic software and content creation company headquartered in Scotland, UK, with a talented development and production team based in Pune, India. We specialise in creating high-quality Architectural digital experiences and producing immersive visual content for UK residential developers. Our Pune studio operates across two floors and around 8 production PODs, each working collaboratively to deliver 3D visualisation, CGI renders, and virtual tours. We foster a collaborative, international working environment focused on innovation, quality, and discipline.

Role Summary

We are looking for a senior, mature, and high-ownership Office Manager / Assistant Office Manager to bring structure, discipline, and smooth day-to-day operations to our Pune studio. This person will oversee the studio floor across all 8 production PODs on both floors — ensuring punctuality, process adherence, and a professional, disciplined working environment — without micromanaging the creative or technical work owned by POD Facilitators and production leads. Beyond the floor, this person will also manage office infrastructure, the housekeeping (HK) agency, and other facility vendors, acting as the calm, dependable backbone of daily studio operations.

Key Responsibilities

- Floor Discipline & Punctuality: Ensure all employees are seated and beginning work punctually at 9:30 AM sharp across both floors, addressing lapses directly, firmly, and respectfully as they arise.

- Process & Checklist Adherence: Walk the floor regularly across all 8 PODs to confirm production teams are following defined processes, SOPs, and checklists, flagging any deviations to the relevant POD Facilitator or HR.

- Staff Supervision (3D Production): Oversee general workplace conduct, professionalism, and floor etiquette across production staff, while staying clear of creative or technical production decisions,



which remain owned by POD Facilitators.

- Two-Floor Coordination: Maintain a consistent, visible presence across both floors so that standards, cleanliness, and operational rhythm remain uniform studio-wide, not concentrated on one floor.

- Office Infrastructure Management: Oversee the upkeep of workstations, furniture, seating plans, meeting rooms, and general office facilities, coordinating repairs and maintenance promptly so production is never disrupted.

- Housekeeping (HK) Agency Management: Manage the relationship with the outsourced housekeeping agency — staffing levels, daily quality checks, schedules, and quick resolution of any lapses in upkeep.

- Vendor & Facilities Coordination: Liaise with other third-party vendors — security, pantry/cafeteria, courier, AMC providers, and similar — to ensure office operations run without interruption.

- Admin & Compliance Support: Support HR and Operations with day-to-day administrative tasks such as visitor management, access control, asset movement, and ID card issuance.

- Escalation & Reporting: Maintain a simple, consistent log of floor discipline issues, facility issues, and vendor performance, escalating recurring or serious matters to the Operations Manager or Directors.

- Culture & Tone Setting: Act as a calm, senior, approachable authority figure on the floor — someone employees respect rather than fear — reinforcing studio culture and the P.I.X.E.L values in everyday conduct.

Requirements

Requirements

Essential Skills & Experience

- Experience: 8–12+ years in office administration, facilities/operations management, or floor supervision within a mid-to-large organisation,



ideally a 100+ seat setup.

- Floor Supervision Background: Demonstrated experience supervising floor-based teams — whether in a BPO/ITES environment, studio/production floor, back-office operations, or similar — even if not a manufacturing shop floor.

- Vendor & Facilities Management: Proven track record managing housekeeping agencies, security vendors, and day-to-day office facilities end-to-end.

- Maturity & Gravitas: Senior enough in experience and presence to command natural respect on the floor without needing to raise their voice or micromanage.

- Communication: A firm, clear, and calm communicator, comfortable having direct conversations about discipline and standards without creating friction.

Education

- Education: Graduate in any discipline; additional certification in facilities or office management is an advantage.

Personal Attributes

- Calm Authority: Naturally commands respect through presence and consistency, not through control or force.

- Non-Micromanager: Trusts production teams to own their technical work; focuses on discipline, process adherence, and environment rather than the 'how' of production.

- Structured & Process-Oriented: Believes in checklists, SOPs, and consistency as the foundation of a well-run floor.

- Approachable but Firm: Employees should feel they can approach this person directly, while also knowing that standards are non-negotiable.

- High Ownership: Treats the smooth running of the office and floor as personally owned, not just a checklist of duties.

Benefits

Perks

What We Offer

• A senior, high-visibility role with real ownership over studio operations and floor discipline.

• The opportunity to shape the working culture and daily rhythm of a fast-growing creative studio.

• The chance to work closely with leadership, HR, and production heads across both the Pune studio and UK head office.

• A market-competitive salary and benefits package, reflective of the seniority this role carries.

📌 Office Manager (India)
🏢 Pixel Image India
📍 India