Job Description A. Corporate Governance & Board Management
n n Governance Stewardship
n Serve as the custodian of corporate governance practices across the organisation.
n Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness.
n Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR , UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements.
n Advise leadership on governance implications of strategic, operational, financial, and organisational decisions.
n Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards.
n Board & Committee Management
n Manage end-to-end Board, Committee, AGM, and EGM processes.
n Prepare agendas, notices, Board papers, presentations, resolutions, and minutes.
n Ensure timely circulation of governance materials and maintenance of decision records.
n Track closure of action items arising from Board and Committee meetings.
n Support Directors and management on governance responsibilities, disclosures, and statutory obligations.
n Facilitate effective Board functioning and governance transparency.
n Policy & Governance Frameworks
n Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks.
n Lead implementation of governance mechanisms aligned with future listing requirements.
n Build governance documentation systems and reporting structures to improve organisational control and accountability.
n n B. Regulatory, Secretarial & Compliance Management
n n Secretarial Compliance
n Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws.
n Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions.
n Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation.
n Ensure timely filing of annual returns, financial statements, and event-based compliances.
n Drive and ensure secretarial audits and compliance certifications.
n Regulatory Coordination
n Liaise with Registrar of Companies (ROC),



Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities.
n Monitor changes in applicable laws, governance standards, and compliance requirements.
n Proactively assess compliance impact and drive implementation across the organisation.
n Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives.
n n Institutional Governance & Investor Readiness
n Build governance culture aligned with institutional investor expectations.
n • Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness.
n • Strengthen governance frameworks to support future public market participation and institutional funding.
n IPO & Institutional Readiness
n Lead and coordinate IPO readiness and listing-related activities including:
n n DRHP preparation support
n Due diligence coordination
n Secretarial due diligence
n Corporate restructuring support
n Capital restructuring and pre-IPO compliance alignment
n SEBI and Stock Exchange coordination
n Corporate governance readiness
n Investor and disclosure readiness
n • Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle.
n n C. Risk, Legal & Governance Controls
n n Governance Risk Management
n Identify and monitor governance, regulatory, and statutory compliance risks.
n Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure.
n Ensure closure of governance gaps, audit observations, and compliance action items.
n Support leadership with risk-informed governance recommendations.
n Legal & Documentation Coordination
n Coordinate with legal advisors on contracts,



agreements, notices, litigation-related documentation, and regulatory correspondence.
n Support vetting and maintenance of key commercial and legal agreements.
n Ensure confidentiality, integrity, and systematic maintenance of governance and legal records.
n Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions.
n n D. Operational Excellence & Institutionalisation
n n Process Excellence
n Drive standardisation and digitisation of secretarial and governance processes.
n Build scalable compliance systems and governance trackers across AMW's operations.
n Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation.
n Improve process efficiency, compliance visibility, and reporting discipline.
n Cross-Functional Governance Integration
n Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters.
n Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting.
n Act as a central governance coordination point across functions and entities.
n n E. Listed Company & SEBI Compliance Management
n Ensure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements.
n • Handle compliance relating to SEBI PIT Regulations including:
n n UPSI management
n Structured Digital Database (SDD)
n Trading Window controls
n Code of Conduct administration
n Designated Persons compliance
n n Insider trading monitoring and reporting.
n • Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting.
n • Ensure compliance with Corporate Governance requirements applicable to listed entities.
n • Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries.
n • Drive implementation of governance and compliance systems required for listed-company operations.
n • Support investor communication, governance disclosures, and institutional compliance frameworks.

📌 Company Secretary (Sabarmati River)
🏢 Agrawal Metal Works Private
📍 Sabarmati River