Job Description Position Summary:
n The Director – Central Events Management Division (CEMD) shall provide strategic leadership for planning, coordinating and executing all University events. The incumbent will be responsible for delivering world-class events through meticulous planning, operational excellence, stakeholder collaboration, financial prudence, risk management and continuous innovation. The role demands the ability to lead multiple high-impact events simultaneously while ensuring quality, safety, branding and exceptional participant experience.
n Key Responsibilities:
n 1. Strategic Leadership
n • Develop and implement the University's annual event strategy and master event calendar.
n • Establish SOPs, quality standards and best practices for event management.
n • Drive innovation and continuous improvement across all event operations.
n 2. Event Planning & Execution
n Lead end-to-end planning and execution of all institutional events including Orientation Programme Convocations, Conferences, Government & VIP Visits, Alumni Meets, Corporate Events, Academic Functions and other University events.
n Ensure seamless execution of:
n • Event planning and scheduling
n • Venue and stage management
n • Technical production
n • Rehearsals
n • Protocol and hospitality
n • Registration and audience management
n • Event documentation and post-event review
n 3. Project & Operations Management
n • Develop detailed execution plans, timelines and responsibility matrices.
n • Monitor project milestones and operational readiness.
n Ensure timely availability of resources, infrastructure and logistics.




n • Lead event control room operations and contingency planning.
n 4. Stakeholder & Team Leadership
n • Coordinate with University leadership, academic departments, administration and external agencies.
n • Lead and mentor the CEMD team, production crew, anchors, coordinators, volunteers and vendors.
n • Foster a culture of accountability, collaboration and operational excellence.
n 5. Budget & Vendor Management
n • Prepare and monitor event budgets.
n • Optimize resource utilization and control costs.
n • Lead vendor selection, negotiations, contract management and performance evaluation.
n 6. Branding, Safety & Compliance
n • Ensure consistency in University branding and participant experience.
n • Maintain compliance with safety protocols, statutory requirements and institutional policies.
n • Oversee crowd management, emergency preparedness and risk mitigation.
n 7. Reporting & Continuous Improvement
n • Prepare event calendars, readiness reports, budgets and post-event analysis.
n • Conduct event audits and implement corrective actions.
n • Benchmark national and international best practices to enhance University events.
n Key Performance Indicators (KPIs)




n • Timely execution of the approved event calendar.
n • Zero major operational failures during events.
n • Budget adherence and optimal resource utilization.
n • High stakeholder and participant satisfaction.
n • Compliance with quality, safety and governance standards.
n • Effective management of multiple concurrent events.
n • Continuous process improvement and innovation.
n Educational Qualification Essential:
n • Master's Degree in Event Management, Hospitality Management, Business Administration, Mass Communication, Public Relations, Operations Management or a related discipline from a recognized institution.
n Desirable:
n • Certification in Project Management (PMP/PRINCE2) or Qualified Event Management.
n Experience:
n • 12–15 years of experience in large-scale event management.
n • Minimum 5 years in a leadership role managing institutional, corporate or government events.
n • Proven experience in planning and executing large, high-profile events involving multiple stakeholders and complex logistics.
n • Experience in higher education institutions will be preferred.
n Core Competencies:
n • Strategic Planning & Execution
n • Leadership & Team Management
n • Project & Operations Management
n • Stakeholder & Vendor Management
n • Budget & Resource Management
n • Crisis & Risk Management
n • Communication & Negotiation Skills
n • Decision Making & Problem Solving
n • Innovation & Continuous Improvement
n • High Integrity, Professionalism and Ownership

📌 Director Events (Kashipur)
🏢 Chandigarh University
📍 Kashipur