Job Description We are looking for a proactive and detail-oriented Facility & Administration Executive to oversee the day-to-day administration and facility operations across our office premises. The ideal candidate will ensure a safe, efficient, and well-maintained workplace while coordinating with internal stakeholders and external vendors to deliver seamless administrative support.
n Key Responsibilities
n Facility Management
n n Manage the day-to-day operations of office facilities, ensuring a clean, safe, and productive work environment.
n Oversee housekeeping, security, cafeteria, pantry, and office maintenance services.
n Coordinate preventive and corrective maintenance of office infrastructure, electrical systems, HVAC, plumbing, and office equipment.
n Ensure all facility-related issues are resolved within agreed service levels.
n Conduct periodic facility inspections and recommend improvements.
n n Administration
n n Manage office administration, including seating arrangements, visitor management, access control, parking, and office supplies.
n Handle procurement of office stationery, pantry supplies, and administrative consumables.
n Maintain office assets, inventory records, and vendor documentation.
n Coordinate employee onboarding and offboarding from a facilities perspective (workspace allocation, ID cards, access cards, etc.).
n Support office events, employee engagement activities, and leadership meetings
n n Vendor Management
n n Identify, onboard, and manage facility and administration vendors.
n Monitor vendor performance and ensure adherence to service-level agreements (SLAs).




n Process vendor invoices, purchase orders, and payment requests in coordination with the Finance team.
n Negotiate vendor contracts and optimize operational costs.
n n Compliance & Safety
n n Ensure compliance with workplace safety standards and statutory regulations.
n Coordinate fire safety drills, emergency preparedness activities, and health & safety audits.
n Maintain records related to facility compliance, insurance, licenses, and certifications.
n Work closely with internal stakeholders to ensure a safe and compliant workplace.
n n Budget & Reporting
n n Assist in preparing and managing the annual administration and facility budget.
n Track facility expenses and identify opportunities for cost optimization.
n Prepare monthly MIS reports related to administration, facilities, vendor performance, and expenses.
n n Required Skills & Qualifications
n n Bachelor's degree in Business Administration, Hospitality, Facility Management, or a related discipline.
n 3–10 years of experience in Facility Management and Administration.
n Experience managing corporate offices, preferably in a technology, startup, or corporate environment.
n Strong vendor and stakeholder management skills.
n Excellent organizational and multitasking abilities.
n Positive knowledge of office administration processes.
n Familiarity with facility management systems and workplace operations.
n Experience in procurement and inventory management.
n Working knowledge of workplace safety and statutory compliance.
n Proficiency in Microsoft Office (Excel, Word, PowerPoint).
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📌 Lead - Facilities & Admin (Raigarh)
🏢 LivSpace
📍 Raigarh