Job Description:

Sr. HR & Admin Executive

Department: Human Resources & Administration

Job Purpose

To independently manage and lead the entire HR function including operations, payroll, recruitment, compliance, strategy, policies, employee engagement, administration, and HR systems implementation — ensuring a structured, data-driven, and high-performance organization.

Roles & Responsibilities

1. HR Operations & Employee Lifecycle
- Manage employee joining and exit formalities.
- Manage the complete employee lifecycle:

- Hiring – Onboarding – Confirmation – Exit
- Maintain employee personal files and HR database.
- Issue appointment letters, confirmation letters, and relieving letters.
- Maintain HR documentation and records.

2. Payroll & Compensation Management
- Handle end – to – end payroll:

- Attendance, OT, deductions, reimbursements
- Ensure 100% accurate and timely salary processing
- Manage statutory components (PF, ESIC, PT, etc)
- Handle F&F; Settlements

3. Recruitment & Talent Acquisition
- Coordinate with department heads for manpower planning
- Manage full recruitment cycle:

- Source – Screening – Interviews – Offer rollout
- Maintain a candidate database as a backup for critical positions.
- Maintain a relationship with ITIs & IGTR for potential recruitment

4. Attendance & Leave Management
- Track daily employee attendance.
- Maintain leave records and attendance registers.
- Prepare monthly attendance summary for payroll processing.
- Monitor late-coming, early-going, and absenteeism records.

5. HR Compliance Support
- Ensure compliance with all labor laws

- PF, ESIC, Bonus, Gratuity, Factory Act, etc.
- Maintain statutory registers and employee records.
- Maintain documentation related to contract labor.
- Coordinate with consultants/auditors when required

6. Employee Support
- Address employee queries related to attendance, leave, and HR policies.
- Support training and employee engagement activities.

7. Strategy, KPI & Performance Management




- Design and implement KPI & KRA framework for all departments and roles
- Drive performance management system:

- Goal setting
- Periodic reviews
- Appraisal
- Align Individual performance with company objectives
- Continuously improve productivity through structured HR systems

8. MIS Reports
- Prepare and share regular MIS reports with management, including:

- Attendance & absenteeism trends
- Manpower status
- Recruitment pipeline
- Attrition analysis
- Payroll summaries
- Provide data-driven insights for decision making

9. Employee Engagement & Culture
- Drive employee engagement initiatives:

- Events, feedback systems, retention activities
- Build a performance-driven culture

Administrative Responsibilities

1. Office Administration
- Manage office supplies, stationery, and inventory.
- Maintain office records and administrative documentation.

2. Travel Management
- Book domestic & international travel tickets.
- Arrange hotel accommodation.
- Coordinate visa documentation.
- Maintain travel expense records.

- Facility Management

- Supervise housekeeping, security, and office maintenance.
- Ensure cleanliness and upkeep of office and factory premises.
- Coordinate repair and maintenance of office facilities.

3. Vendor & Service Coordination
- Coordinate with vendors for office maintenance, housekeeping, and services.
- Monitor service quality and maintain vendor records.
- Handle AMC contracts (AC, DG set, elevators, etc.).
- Coordinate with utility vendors (electricity, internet).

- Asset Management

- Maintain records of office assets such as laptops, furniture, and equipment.
- Track asset allocation to employees.

Qualifications

- Bachelor’s degree in Human Resources / Business Administration / Commerce
- MBA in HR preferred

Experience

- Minimum 4 years of experience in HR operations or administration
- Experience in a manufacturing setting preferred

Key Skills

- Knowledge of HR processes and documentation
- Basic understanding of labor laws
- Strong organizational and coordination skills
- Good communication and interpersonal abilities
- Proficiency in MS Excel and office software

📌 Sr. HR & Admin Executive for manufacturing Industry, Ahmedabad, Gujarat
🏢 Kaapro Management Solutions
📍 Ahmedabad