Job Description Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with
n Location: Bangalore
n Experience: 5–10 Years
n Compensation: ₹5–8 LPA
n Experience
n n 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.
n n Role Summary
n We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.
n Key Responsibilities
n Executive Support
n n Manage complex calendars, appointments, and meeting schedules for senior leaders.
n Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
n Screen and priorities emails, correspondence, and telephone communications.
n Prepare meeting agendas, presentations, reports, and briefing materials.
n n Meeting & Stakeholder Coordination
n n Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
n Record meeting minutes and track action items to ensure timely closure.
n Liaise with internal and external stakeholders on behalf of the executive.
n Coordinate cross-functional projects and follow up on key deliverables.
n n Administrative Management
n n Manage expense reimbursements, invoice processing, and documentation.
n Maintain confidential records, contracts, and business documents.
n Support procurement requests, vendor coordination,



and office administration activities.
n Ensure accurate filing and document management practices.
n n Business Operations Support
n n Assist in preparing business reports, dashboards, and management presentations.
n Monitor deadlines and proactively drive completion of leadership priorities.
n Support event management, leadership visits, and employee engagement initiatives.
n Identify opportunities to improve administrative processes and operational efficiency.
n n Confidentiality & Governance
n n Handle sensitive business information with the highest level of discretion.
n Ensure compliance with company policies, documentation standards, and governance requirements.
n n Desired Qualifications & Skills
n Education
n n Bachelor's degree in Business Administration, Commerce, Management, or related discipline.
n n Skills & Competencies
n n Excellent verbal and written communication skills.
n Strong organisational and multitasking abilities.
n High attention to detail and problem-solving capability.
n Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams).
n Ability to manage multiple priorities in a fast-paced environment.
n Solid stakeholder management and interpersonal skills.
n Professional demeanour with high levels of confidentiality and integrity.
n n Key Success Measures
n n Effective calendar and meeting management.
n Timely execution of leadership priorities and action items.
n High-quality stakeholder coordination and communication.
n Accuracy in documentation, reporting, and administrative processes.
n Strong responsiveness and ability to anticipate executive needs.
n n If interested pls do share your updated profile at

📌 Executive Assistant (On Contract) (Bengaluru)
🏢 Bayer
📍 Bengaluru