Job Description /n Position Title
/n /n Executive Secretary to Director
/n /n Reporting T
/n /n oDirecto
/n /n rLocatio
/n /n nHO, Kolkat
/n /n a Job Purpo
/n /n se To provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
/n /n e. Key Responsibilit
/n /n ies Executive Supp
/n /n ort Manage and maintain the Director's calendar, appointments, meetings, and travel schedul
/n es. Screen and prioritize incoming calls, emails, and corresponden
/n ce. Draft, prepare, and review letters, reports, presentations, and other business documen
/n ts. Act as the primary point of contact between the Director and internal/external stakeholde
/n rs. Follow up on action items and ensure timely completion of assigned tas
/n /n ks. Meeting Coordinat
/n /n ion Organize and coordinate meetings, conferences, board meetings, and business revie
/n ws. Prepare meeting agendas, presentations, and meeting materia
/n ls. Record minutes of meetings and circulate action points to concerned stakeholde
/n rs. Track pending tasks and ensure closure within deadlin
/n /n es. Travel & Event Managem
/n /n ent Arrange domestic and international travel, including flights, accommodations, and transportati
/n on. Prepare travel itineraries and expense repor
/n ts. Coordinate business events, leadership meetings, and corporate functions as requir
/n /n ed. Administrative Managem
/n /n ent Maintain confidential records, files, and documentati
/n on. Manage office correspondence and document control syste
/n ms. Handle reimbursement claims, bills, and administrative expenses related to the Director's offi
/n ce.



Ensure effective coordination between departments for business requiremen
/n /n ts. Communication & Stakeholder Managem
/n /n ent Liaise with senior management, clients, vendors, government bodies, and business partne
/n rs. Maintain professionalism and confidentiality in all interactio
/n ns. Support the Director in managing key business relationshi
/n /n ps.MIS & Report
/n /n ing Prepare periodic MIS reports, dashboards, and business summari
/n es. Monitor critical deadlines and provide timely reminders to the Direct
/n or. Assist in data compilation, analysis, and presentation preparati
/n /n on.
/n Required Qualificat
/n /n ions Bachelor's Degree in Business Administration, Commerce, Management, or related fi
/n eld.MBA/PGDM prefer

/n /n red.

/n Exper

/n /n ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc
/n /n tors.
/n Required Skills & Compet
/n /n encies Excellent written and verbal communication s
/n kills. Solid organizational and time-management abil
/n ities. High level of discretion and confidenti
/n ality. Proficiency in Microsoft Office (Word, Excel, Power Point, Out
/n look). Ability to multitask and meet tight dead
/n lines. Strong interpersonal and stakeholder management s
/n kills. Professional appearance and business etiq
/n uette. Excellent follow-up and coordination s
/n kills. Ability to prepare reports, presentations, and business correspondence independ
/n /n ently.
/n Key Performance Indicators
/n /n (KPIs)Calendar and meeting management effi
/n ciency. Timely closure of action
/n items. Accuracy and quality of documen
/n travel and event coordi
/n satisfaction and responsi
/n veness. Confidentiality and compliance adh

/n erence.

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata