Job Description Designation: Manager – Conference (Events, Partnerships & Sponsorships)
/n Location: Ahmedabad
/n Experience Range: 5+ years

/n Salary: upto 15 LPA

/n About the Role

/n We are looking for an experienced Manager – Conferences to lead the planning and execution of large-scale conferences, industry events, and knowledge-sharing platforms. The role involves managing end-to-end conference operations, developing sponsorships and partnerships, coordinating with speakers and stakeholders, and ensuring successful event delivery within budget.

/n This is a strategic role for a skilled who enjoys project management, stakeholder engagement, business development, and event execution.
/n Key Responsibilities
/n Conference Management
/n Plan and execute annual conference and event portfolios.
/n Develop event calendars, timelines, and implementation plans.
/n Monitor project milestones and ensure timely delivery.
/n Identify risks and implement corrective actions.

/n Create and improve conference processes, SOPs, and workflows.

/n Event Planning & Execution
/n Coordinate with internal teams, experts, and organizing committees.
/n Manage registrations, venue arrangements, logistics, hospitality, and event operations.
/n Ensure a seamless experience for speakers, delegates, and partners.

/n Oversee exhibition areas, conference sessions, and on-site activities.

/n Sponsorship & Partnership Development
/n Build and manage sponsorship pipelines.
/n Identify and engage potential sponsors and industry partners.
/n Maintain long-term relationships with sponsors and stakeholders.
/n Coordinate sponsorship agreements, approvals, and deliverables.

/n Develop and maintain databases of sponsors, partners, and vendors.

/n Speaker & Stakeholder Management
/n Coordinate invitations and participation of industry leaders, experts, and speakers.
/n Manage travel, accommodation, hospitality, and honorarium processes.
/n Liaise with government bodies, professional associations, and institutional partners.





/n Support collaboration opportunities to strengthen conference programs.

/n Financial Management
/n Prepare event budgets and financial projections.
/n Monitor revenues, sponsorship collections, and event expenses.
/n Track profitability and budget adherence.
/n Coordinate with finance teams for reporting and reconciliations.
/n Key Performance Indicators (KPIs)
/n Successful delivery of conferences and events
/n Sponsorship acquisition and partnership growth
/n Delegate registrations and participant satisfaction
/n Revenue achievement and budget management
/n Quality of event execution
/n Brand visibility and industry impact
/n Development of scalable conference management systems
/n Required Skills
/n Conference & Event Management
/n Project Management
/n Sponsorship Development
/n Partnership Management
/n Budgeting & Financial Planning
/n Stakeholder Management
/n Negotiation & Communication Skills
/n Problem Solving & Execution Excellence
/n Preferred Experience
/n Large-scale conferences, summits, exhibitions, or industry events
/n Sponsorship and partnership management
/n Academic, research, government, or professional institutions
/n Working with event management agencies or Professional Conference Organizers (PCOs)
/n Company Profile:
/n Our client is a leading urban research and development organization that works across planning, infrastructure, heritage, environment, water & sanitation, geospatial analytics, and sustainable development. The foundation collaborates with government bodies, multilateral agencies, and institutions to deliver high-impact research, technical advisory, policy support, and on-ground implementation for cities and communities.
With multiple specialized centers and a multidisciplinary team, the organization focuses on solving real-world urban challenges through data-driven insights, capacity building, and cross-sector collaboration—creating sustainable, inclusive, and well-governed urban environments.
/n Thanks & Regards, /n Archie Jain

/n +91 (phone hidden)

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