– Executive Assistant – Operations

Designation: Executive Assistant – Operations

Department: Operations (Central Management Unit)

Reporting To: Operations Manager

Location: Gurugram, Haryana

Work Schedule: Monday to Friday (5 Days Work from Office – Mandatory)

Role Summary The Executive Assistant – Operations will provide executive, operational, and cross-functional support to the Operations Manager by coordinating projects, business operations, reporting, ERP (Odoo), sales coordination, import & export documentation, legal documentation, and communication across departments and international teams.

Key Responsibilities
Provide executive support, calendar management, meeting coordination, and confidential documentation.
Coordinate cross-functional activities across Operations, Sales, Finance, Marketing, Production, IT, Logistics, and international teams.
Track projects, action items, and business deliverables.
Prepare Minutes of Meetings (MoMs), MIS, dashboards, presentations, and management reports.
Monitor and coordinate activities through Odoo ERP and Magento.
Prepare sales reports, business summaries, and operational analysis.
Coordinate import/export documentation and shipment tracking.
Support legal documentation,



trademark coordination, and compliance activities.
Drive process improvements and ensure timely follow-up on business priorities.

Qualifications
Bachelor's degree in Business Administration, Commerce, Management, Operations, or a related field.
2–5 years of experience in Executive Assistance, Operations, Project Coordination, Business Operations, or a similar role.
Experience working in a cross-functional corporate workplace is preferred.

Technical Skills
Microsoft Excel, Word, PowerPoint, Outlook.
ERP experience (Odoo preferred).
Magento or similar ERP/e-commerce platform is an added advantage.
Robust reporting, MIS, and documentation skills.

Key Competencies
Excellent communication and stakeholder management.
Robust organizational and multitasking skills.
High level of confidentiality and ownership.
Analytical and problem-solving ability.
Ability to manage multiple priorities and deadlines.

Working Conditions
Gurugram (Work from Office – 5 Days Mandatory)
Coordination with international teams across different time zones.
Occasional domestic/international travel based on business requirements.

📌 Executive Assistant To Operational Manager Gurugram (India)
🏢 Seitz Cleaning Solutions India
📍 India