Executive Assistant, Operations & Personal Office

REPORTS TO Founder & CEO

TEAM 15 members across social media, editing, and design

LOCATION Mumbai (company office)

DAYS & HOURS Monday to Saturday, 9:00 AM to 6:00 PM

Role Overview This is a trusted, hands-on role at the centre of the studio and the Founder's day to day. You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule. It suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.

Key Responsibilities

EXECUTIVE SUPPORT (FOUNDER'S OFFICE) Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned Monitor and respond to emails on the Founder's behalf and flag what needs attention Act as the single point of contact between the Founder and the team, so day-to-day follow-ups do not need the Founder's direct involvement Coordinate meetings, reminders, and follow-ups from start to finish OPERATIONS &
TEAM COORDINATION Keep daily studio operations running smoothly Follow up with the social media, editing,



and design teams on their daily task sheets and client status Track basic attendance and ensure routine team updates are in place ACCOUNTS &
VENDOR MANAGEMENT Prepare monthly client invoices, share them with clients, and follow up on payments Share invoices with the CA team and coordinate tax filing and related compliance Make vendor payments as required through the banking app Update invoices on client and vendor portals where required Maintain records of company expenses and any incoming rent HR &
ADMIN Support hiring coordination and onboarding as needed Manage payroll and employee codes on the company's payroll platform Maintain basic HR and admin records for the team PERSONAL &
LIFESTYLE SUPPORT This role explicitly includes hands-on support for the Founder's personal and day-to-day matters: Take ownership of the Founder's day-to-day personal tasks and responsibilities Coordinate with house staff for anything required at home Coordinate daily with drivers for timings and travel Plan meals and coordinate with the Founder's trainer to fix schedules Manage personal appointments in detail, alongside work appointments Plan and manage domestic and international travel, including visa applications and related logistics

Skills: operations,office,ownership,payroll

📌 Executive Assistant To Md Mumbai
🏢 Neuraleap Group
📍 Mumbai