Role Overview The Vendor Management Executive will be responsible for end-to-end coordination and management of vendor invoices during the payment cycle. The role involves invoice tracking, vendor coordination, internal stakeholder communication, invoice documentation management, and supporting the payment processing workflow.
Role expectation
Gathering of invoices from the various vendors of the Company (email and other channels);
Collation of vendor invoices from the internal business teams / employees;
Tracking the emails for all the invoices being shared by the vendors/business teams;
Saving all the invoices received during a payment cycle in the respective folders, and intimation to the business teams to finalise the invoices for payments ahead of the Payment cycle;
Receive the listing of invoices (in one excel sheet in the prescribed format provided by us)
from the business team for processing the payments. This does not involve internal discussions with the Company for identifying the invoices for making the payments – this activity to be done by the respective business teams/coordination with the vendors as required;
Passing on the final listing of invoices as received from the business team to the Consultants for processing the payment at each Payment cycles.
Additional support / role: Vendor-side coordination, payment intimations, clarifications, business team coordinations, comparison of POs, finalization of the invoices for payments.