Job Description

Duties & Responsibilities

As a Commercial and Export-Import Coordinator, you will be responsible for coordinating orders, logistics, and invoicing, ensuring material availability, and managing inventory. This role also includes handling export-import documentation, tracking shipments, and collaborating with Sales, Supply Chain, and Freight Forwarders to optimize processes and ensure timely deliveries.

Key Responsibilities:

Commercial Coordination:
Place orders and quotes, ensuring timely updates and communication with the Supply Chain.
Verify LC terms and coordinate with Sales for Proforma Invoices; update delivery dates in DISCOS II.
Ensure material availability and timely reservation of materials for customer orders.
Monitor material movements and resolve disputes during the project period.
Create Picklists for dispatch, arrange transport, and monitor revenue and material availability.
Ensure accurate and timely invoicing, support period closings, and maintain proper documentation in DISCOS II.




Coordinate with Engineering, Finance, and Yard Operations to resolve issues and reduce transport costs.
Manage logistics requirements within the country and submit bills and provisions on time.
Propose process improvements and handle additional duties as assigned.
Perform monthly invoicing for engineering services.
Manage customer creation and order import materials after checking stock.

Export-Import Coordination:
Coordinate with Freight Forwarders and CHAs and prepare and verify export and import documents.
Ensure timely duty payments and customs refunds; track all shipments.
Prepare Proforma Order Confirmations and Tax Invoices; coordinate dispatches and quarantine imported items.
Allocate Import Sea Freight, post DOKA GMBH invoices, and verify and process Clearance Bills.

This role reports directly to the Manager Operations.

📌 Commercial And Export Import Coordinator Navi Mumbai
🏢 Doka Group
📍 Navi Mumbai