Job Description:

Job Summary:

The Executive Secretary to the MD provides high-level administrative support, managing the MD’s schedule, coordinating meetings, and handling confidential information. This role requires a proactive and organized individual who can anticipate the needs of the MD, ensure effective communication, and maintain a high level of professionalism.

Key Responsibilities:
Administrative Support:
Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and proofread correspondence, reports, and presentations.
Maintain filing systems and ensure all documents are organized and accessible.

Communication Management:
Serve as the primary point of contact between the MD and internal/external stakeholders.
Handle incoming calls, emails, and other communications, ensuring timely and appropriate responses.
Draft and send communication on behalf of the MD as required.

Meeting Coordination:
Organize and coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
Ensure follow-up actions from meetings are completed in a timely manner.

Travel Coordination:
Arrange travel itineraries, including booking flights, accommodations, and ground transportation.




Prepare travel expense reports and ensure compliance with company policies.

Confidentiality:
Handle sensitive and confidential information with discretion and integrity.
Maintain confidentiality regarding company strategies, financials, and personnel matters.

Project Assistance:
Assist with special projects and initiatives as directed by the MD.
Conduct research and gather information to support decision-making processes.

Office Management:
Oversee office supplies and equipment, ensuring availability and functionality.
Coordinate with other administrative staff and departments as needed.

Qualifications:
Education: Bachelor’s degree
Experience: Proven experience as an executive secretary or similar administrative role, ideally supporting senior executives.
Skills:
Exceptional organizational and time-management skills.
Very Robust written and verbal communication abilities.
Ability to manage multiple priorities and work effectively under pressure.
High level of discretion and confidentiality.

Exp.- minimum 3 yrs. with same KRA

note: candidates share from Corporate division only

📌 Executive Secretary Or Executive Assistant To The Managing Director For Kolkata
🏢 RECEX
📍 Kolkata