Name of Employee:
Department:
Sub Dept:
Operations
Procurement
Job Title:
Procurement Manager
Reports to:
Ops Mgr (Manvesh Chechani)
This JD is an indicative for delivering your function however additional responsibilities could be given to you as
per organization's need
Note
Sr No
Head
Detailed description
Identify, evaluate, and select grape growers and suppliers based on quality, cost, and reliability.
Negotiate contracts, prices, and payment terms with suppliers to secure favorable deals.
Maintain strong relationships with existing grower/suppliers and continuously seek current suppliers to enhance the supply
chain.
Conduct regular supplier audits to ensure compliance with quality and safety standards.
Accordingly decide the farmer number and give targets to the procurement team with management approval
Do surprise field visits to check the quality of the produce on the plots registered with us.
Assist in deciding the rate range for a period for purchase of fruit.
1
Grower /Supplier Management
Keep a track of sampling fees recovered and due to be recovered in case of rejected plots.
Develop and implement procurement strategies that align with the companys export goals and objectives.
Forecast procurement needs based on market demand, production schedules, and export requirements.
Monitor and manage inventory levels to ensure timely availability of grapes without overstocking.
Coordinate with the production and logistics teams to ensure the smooth flow of goods from grower/suppliers to export
destinations.
Assist the Procurement back office supervisor in scheduling tasks and assigning the same.




Act as a link between management and the procurement team.
2
Procurement Planning
Give suggestions to the procurement team pro actively to avoid any issues in their work. Also provide solutions
to any hurdles faced by the team in completing the assigned tasks.
Ensure that the Procurement team is aware of and adhering to all the quality, safety, and health standards of
the company.
Analyze market trends and price fluctuations to make informed purchasing decisions.
Implement cost-saving initiatives while maintaining the required quality levels.
Prepare and manage the procurement budget, ensuring cost-effectiveness in all purchasing activities.
Review and approve purchase orders, invoices, and payment schedules.
Identify and mitigate risks associated with procurement, such as supply chain disruptions, price volatility, and quality
issues.
3
4
Cost Management
Risk Management
Develop contingency plans to address potential procurement challenges.
Ensure compliance with all legal and regulatory requirements related to procurement and export activities.
Establish and enforce quality standards for all procured grapes and other fruits & vegetable.
Collaborate with the quality assurance team to inspect and verify the quality of incoming products.




Address and resolve any quality issues with growers/suppliers to maintain high standards.
Critically analyse the quality of harvest from a plot and also the performance of the harvester.
Assign sampling task on the basis of tentative harvesting dates of various plots.
Assigning the produce from a particular plot to a suitable customer based on the sampling report.
Work closely with the production, logistics, and quality assurance teams to align procurement activities with overall
company goals.
5
6
Quality Control
Communicate effectively with internal stakeholders, including senior management, to provide updates on procurement
activities and challenges.
Collaboration and Communication
Represent the company in industry meetings, trade shows, and other events related to grapes, other fruits & vegetable
procurement and export.
Stay informed about industry trends, new suppliers, and emerging technologies that could enhance procurement
processes.
7
8
Continuous Improvement
MIS and reporting
Lead initiatives to improve procurement efficiency, reduce costs, and enhance supplier performance.
Provide training and development opportunities for procurement team members.
Ensure that all sections are optimising utilisation of ERP for fast decision making
Encourage use of ERP to generate MIS reports of the function deliverables
Insist trainings of ERP modules to the individuals as and when felt necessary
Review section performance on monthly basis and assign time bound action plans
Submit function MIS to the management in timely manner
Signature
Date
Management

📌 Procurement Head (Maharashtra)
🏢 Kalya Exports
📍 Maharashtra