Job Description
Position: Accounts & Administration Executive
Department: Accounts & Administration
Reporting To: Finance Manager / Director
Location: Office
Job Summary
The Accounts & Administration Executive is responsible for handling day-to-day accounting operations, financial documentation, office administration, vendor coordination, statutory compliance, and supporting the smooth functioning of the organization. The role requires strong knowledge of accounting principles, GST, TDS, inventory records, and administrative procedures.
Key Responsibilities
Accounts & Finance

- Maintain books of accounts using Tally ERP/Tally Prime or ERP software.
- Prepare sales invoices, purchase entries, debit notes, and credit notes.
- Record daily receipts and payments.
- Maintain cash book, bank book, and petty cash.
- Perform bank reconciliation statements (BRS).
- Process vendor payments and customer receipts.
- Follow up with customers for outstanding payments.
- Maintain accounts receivable and accounts payable.
- Prepare monthly MIS reports.
- Assist in finalization of accounts.
- Maintain fixed asset records.
- Coordinate with auditors and Chartered Accountant.

Taxation & Compliance

- Prepare GST data and assist in GST return filing.
- Maintain GST records and input tax credit reconciliation.
- Deduct and maintain TDS records.
- Maintain statutory registers and compliance documents.
- Ensure compliance with Income Tax, GST, PF, ESI, and Qualified Tax as applicable.

Inventory & Store Coordination

- Maintain inventory records of CCTV cameras, Access Control , Gate Automation , NVRs, DVRs, hard disks, switches, cables, accessories,



and spare parts.
- Coordinate with stores for stock verification.
- Record inward and outward stock.
- Maintain purchase and sales registers.
- Assist in inventory reconciliation.

Administration

- Maintain office records and documentation.
- Handle courier, dispatch, and inward/outward registers.
- Coordinate housekeeping, security, and office maintenance.
- Manage office stationery and consumables.
- Coordinate travel bookings and hotel arrangements.
- Maintain employee attendance and leave records.
- Assist HR in employee documentation and joining formalities.

Vendor & Customer Coordination

- Coordinate with suppliers regarding invoices and payments.
- Prepare purchase orders.
- Maintain AMC and service records.
- Support the sales and service departments with documentation.
- Maintain customer files and correspondence.

Tender & Documentation Support

- Assist in preparing documents for GeM, Government, and private tenders.
- Maintain authorization letters, compliance certificates, invoices, warranty documents, and delivery challans.
- Maintain records of purchase orders and work orders.

Reporting

- Prepare daily, weekly, and monthly reports.
- Submit outstanding reports.
- Prepare expense reports.




- Assist management with financial analysis and administrative reports.

Required Qualifications

- Bachelor's Degree in Commerce (B.Com) or equivalent.
- MBA (Finance) preferred.
- 25 years of experience in Accounts & Administration.
- Experience in a CCTV, electronics, manufacturing, or system integration company will be preferred.

Required Skills

- Tally Prime / ERP
- MS Excel (Advanced)
- MS Word
- GST & TDS knowledge
- Banking transactions
- Inventory management
- Vendor management
- Documentation
- Email communication
- Time management
- Good communication skills
- Attention to detail

Preferred Knowledge

- GeM Portal documentation
- E-Invoicing & E-Way Bill
- Government tender documentation
- CCTV products and inventory management
- Basic payroll processing
- Purchase and procurement procedures

Key Performance Indicators (KPIs)

- Accuracy of accounting records
- Timely GST and statutory compliance
- Bank reconciliation completed on time
- Collection of outstanding receivables
- Inventory accuracy
- Timely vendor payments
- Proper maintenance of office records
- Timely preparation of MIS reports
- Zero compliance-related penalties
- Efficient administrative support

Salary

- Experience: 25 Years
- Salary: As per company policy and candidate experience.

This job description is well suited for a CCTV manufacturing, distribution, and system integration company, covering accounting, inventory, administration, compliance, and support for government tender documentation.Top of Form
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📌 Accountant & Administration (Haryana)
🏢 E Vision India
📍 Haryana