About The Role

Instavision Inc. is looking for a dependable, highly organized Office Manager, Administrator to keep our workplace running smoothly day to day. This is a hands-on operations and administration role at the center of the office; you will own facilities, vendor relationships, scheduling, supplies, and the steady stream of administrative tasks that keep teams productive.

We strongly encourage candidates with a Human Resources background to apply. While the core of this position is office and administrative management, HR experience is a valued, preferred qualification. You will partner closely with our People team and may take on people-operations tasks such as onboarding logistics, recordkeeping, and coordinating employee events.

Key Responsibilities

- Manage daily office operations, ensuring a clean, safe, well-stocked, and welcoming workplace.
- Oversee facilities and vendor relationships, including supplies, equipment, maintenance, cleaning, and building management.
- Maintain office budgets, track expenses, process invoices, and reconcile receipts.
- Coordinate calendars, meetings, travel, and logistics for leadership and visiting guests.
- Serve as the first point of contact for the office, greeting visitors, handling mail and deliveries, and fielding general inquiries.
- Support new-hire onboarding logistics, workspace setup, access badges, equipment, and welcome materials.
- Maintain accurate administrative and employee records, ensuring confidentiality and compliance with company policy.
- Plan and coordinate company events, team gatherings, and internal communications.
- Identify and implement improvements to office processes, tools, and workflows.
- Experience scheduling multi-stage interviews, coordinating calendars, and managing timely candidate follow-ups.
- Onboarding Execution: Hands-on experience welcoming new hires, preparing starter kits, and guiding employees through day-one paperwork.
- Asset & Inventory Tracking: Proven ability to monitor, stock,



and reorder office supplies while meticulously logging company assets like laptops and equipment.
- Facilities & IT Operations: Experience managing day-to-day office utilities, troubleshooting internet connectivity issues, and coordinating with vendors.
- Event Coordination: Strong organizational skills to plan, set up, and manage internal company events, team-building activities, and celebrations.

Required Qualifications

- 2–5 years of experience in office management, administration, executive support, or a similar role.
- Excellent organizational and time-management skills, with robust attention to detail.
- Strong written and verbal communication skills and a professional, approachable manner.
- Proficiency with office and productivity tools (e.g., Google Workspace and/or Microsoft Office).
- Proven ability to manage multiple priorities and work independently in a fast-paced environment.
- High level of discretion when handling confidential and sensitive information.

Preferred Qualifications

- Background or prior experience in Human Resources (HR generalist, HR coordinator, recruiting, or people operations).
- Familiarity with HR processes such as onboarding, recordkeeping, benefits administration, or HRIS tools.
- Bachelor's degree in Business Administration, Human Resources, or a related field.
- Experience supporting a growing or technology-focused company.
- Working knowledge of basic bookkeeping or expense-management tools. What We Offer
- Competitive salary commensurate with experience.
- Comprehensive health coverage.
- Paid time off and company holidays.
- A collaborative, supportive team and a central role in shaping our workplace.
- Opportunities to grow into broader operations or people-operations responsibilities. How to Apply Interested candidates should submit a resume and a brief cover letter outlining their relevant experience. Instavision Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

📌 HR/Administrator Manager (Bengaluru)
🏢 MetAntz
📍 Bengaluru