Job Title: HR, Operations & Executive Secretary
Employer: Next

Gen Medworks Medical Equipment LLC
Location: Bangalore/ India
Employment Type: Full Time
Reports To: Chief Executive Officer

Job Summary
We are seeking a highly organized, proactive, and dependable qualified to manage Human Resources, Office Operations, and Executive Secretarial responsibilities.

The ideal candidate will support the leadership team by ensuring smooth administrative operations, coordinating HR activities, maintaining compliance, and providing executive-level administrative support.

This role requires excellent communication, multitasking, and organizational skills in a fast-paced healthcare environment.

Key Responsibilities
Human Resources
Manage end-to-end recruitment, onboarding, and employee documentation.

Maintain employee records, attendance, leave, and HR databases.

Coordinate payroll inputs with the finance team.

Support employee engagement, performance management, and training initiatives.

Ensure compliance with labor laws, company policies, and statutory requirements.

Handle employee queries and maintain confidential HR information.

Operations
Coordinate day-to-day administrative and operational activities.

Monitor office operations and ensure efficient workflow across departments.

Coordinate with clinical, administrative, and support teams.

Maintain operational records, reports, and dashboards.

Liaise with vendors, service providers, and facility management.

Support audits, quality initiatives, and regulatory compliance.

Identify opportunities to improve operational efficiency.

Executive Secretary
Manage the calendars, appointments,



and travel arrangements of senior management.

Organize meetings, prepare agendas, record minutes, and track action items.

Draft letters, presentations, reports, and official correspondence.

Maintain confidential documents and executive records.

Coordinate communication between management, employees, clients, and external stakeholders.

Assist with special projects and strategic initiatives assigned by leadership.

Required Skills
Strong knowledge of HR processes and Indian labor laws.

Excellent administrative and operational management skills.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, Power

Point, Outlook).

Experience with HRMS/ERP systems is an advantage.

Strong problem-solving and decision-making skills.

Ability to maintain confidentiality and handle sensitive information with professionalism.

Excellent interpersonal and stakeholder management skills.

Key Competencies
Leadership and coordination
Time management
Attention to detail
Planning and execution
Process improvement
Team collaboration
Professional ethics and integrity
Adaptability and initiative
Performance Indicators (KPIs)
Timely recruitment and onboarding.

Employee record accuracy and HR compliance.

Smooth day-to-day office operations.

Timely preparation of reports and meeting documentation.

Efficient coordination with internal and external stakeholders.

Compliance with statutory and organizational requirements.

High levels of executive support and administrative efficiency.

To Apply: Send your CV: mailto: with the subject “ HR, Operations & Executive Secretary ”

📌 HR, Operations & Executive Secretary (Vasanth Nagar)
🏢 NEXTGEN MEDWORKS
📍 Vasanth Nagar