Company: Arcline Geomatics Solutions Pvt. Ltd.
Employment type: Full time, permanent
Experience: 2-4 years in executive assistance / office management / business administration
Salary: 46 LPA (based on experience) + performance review

ABOUT THE ROLE

Arcline Geomatics is a fast-growing Scan-to-BIM and geomatics data-processing company, working closely with our UK partner business. We're looking for one exceptional, highly organised all-rounder to be the operational backbone of the company — the person who keeps the office, the paperwork, and the directors running like clockwork.

This is not a routine admin job. You'll be the main point of contact for the business, the right hand to the directors, and the person who quietly makes everything happen behind the scenes — from filing and compliance to training, internal communications, and supporting our UK operations. Crucially, you'll be expected to use AI tools every day to work faster and smarter, so we're specifically looking for someone who is genuinely up to date with AI and excited to use it.

If you're proactive, discreet, brilliantly organised, and the kind of person who takes ownership without being told twice — this role is for you.

WHAT YOU'LL DO

Director & Executive Support (PA)

- Manage directors' calendars, meetings, travel, and inboxes; prepare agendas and take minutes.
- Track action items and deadlines, and keep directors accountable and on schedule across both India and UK time zones.
- Act as gatekeeper and first point of contact for the directors and the business.

Office & Document Management

- Own and maintain all company records, contracts, and correspondence — a single, well-organised digital filing system.
- Keep the office running smoothly day to day; coordinate suppliers, subscriptions, and general procurement.
- Handle confidential information with complete discretion.

Quality, Compliance & ISO Certification

- Lead the coordination of our ISO certification journey (e.g. ISO 9001, and later ISO 27001 / 45001), working with external consultants and auditors.




- Build and maintain the management-system documentation, policies, and records; track corrective actions and audit readiness.

HR & Training Administration

- Maintain the staff training matrix and records; schedule training and track completions.
- Help create and roll out training material and onboarding for new starters.

Internal Communications

- Produce staff newsletters, bulletins, and internal announcements to keep the team informed and engaged.

Business & UK Support

- Provide general business and administrative support to the wider group, including our UK operations.
- Coordinate across UK and India, with occasional overlap with UK working hours.

AI-Enabled Working (core to the role)

- Use AI tools (ChatGPT, Claude, etc.) daily to draft documents, summarise, automate repetitive work, and manage a broad workload efficiently.
- Continuously find smarter, AI-assisted ways to do more with less.

WHAT WE'RE LOOKING FOR

- 3–5 years' experience as an Executive Assistant, Office Manager, or Business Support / Operations Executive.
- Excellent written and spoken English — essential, as you'll coordinate closely with the UK.
- Exceptionally organised, proactive, reliable, and discreet — comfortable owning tasks end to end.
- Genuinely fluent with AI productivity tools and eager to keep learning (please be ready to tell us how you currently use AI in your work).
- Strong MS Office / Google Workspace skills.
- A confident communicator who can politely keep directors and colleagues on track.

NICE TO HAVE

- Exposure to ISO / QMS or compliance documentation.
- Experience supporting international teams or founders.
- Interest in newsletters, internal comms, or basic design tools (Canva, etc.).

WHY JOIN US

- A pivotal, high-trust role at the heart of a growing UK–India business.
- Direct exposure to the directors and to real business operations.
- Genuine ownership and the freedom to build systems your way.
- A workplace that actively encourages using the latest AI tools.

TO APPLY
Please share your CV along with a short note on how you use AI in your day-to-day work.

📌 Administration Assistant (Telangana)
🏢 Arcline Geomatics
📍 Telangana