Job Description: Team Lead - Timesheet
Position: Team Lead - Timesheet Operations
Location: Vadodara (On-site)
Shift : US Shift (6:30 PM 3:30 AM IST)
Experience : 3-6 Years in the US Staffing Industry (Mandatory)
Employment Type: Full-Time

Required Qualifications

- Bachelor's degree in Commerce, Business Administration, Finance, or a related field.
- Minimum 3 years of experience in the US Staffing industry.
- Minimum 3 years of stability with a previous organization (preferred).

Technical Skills

- Solid understanding of US staffing timesheet processes.
- Knowledge of payroll and billing workflows.
- Experience performing reconciliation between Timesheets, Payroll, and Invoices.
- Strong troubleshooting and problem-solving skills.
- Excellent proficiency in Microsoft Excel and reporting tools.
- Experience with staffing ATS/VMS platforms (such as Ceipal, Fieldglass, Beeline, etc.) is an advantage.

Soft Skills

- Excellent verbal and written communication skills.
- Strong client coordination and relationship management skills.
- Outstanding attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple priorities under tight deadlines.
- Smart, proactive, and solution-oriented mindset.
- Strong leadership and people management skills.
- Excellent organizational and coordination skills.

About the Role
Rang Technologies is seeking an experienced and detail-oriented Team Lead Timesheet Operations to lead our Timesheet Team. The ideal candidate should possess strong knowledge of timesheet processing, payroll coordination, invoicing, reconciliation, and client communication while effectively managing a team to ensure timely and accurate operations.

Key Responsibilities




Timesheet Operations

- Manage/Aduit the end-to-end timesheet process for consultants working across the United States.
- Ensure timely collection, validation, approval, and processing of consultant timesheets.
- Monitor outstanding timesheets and proactively follow up with consultants, clients, and internal teams.
- Ensure compliance with client-specific timesheet submission guidelines and deadlines.

Payroll & Invoice Coordination

- Co-ordinate with Payroll and Billing teams to ensure timely payroll processing and invoice generation.
- Perform detailed reconciliation between Timesheet Hours, Payroll Hours, and Invoice Hours to ensure complete accuracy.
- Investigate and resolve discrepancies before payroll and invoicing.

Client & Internal Coordination

- Act as the primary point of contact for timesheet-related issues.
- Co-ordinate effectively with clients, consultants, recruiters, account managers, payroll, finance, and billing teams.
- Build strong working relationships with internal and external stakeholders.

Escalation & Issue Resolution

- Handle complex timesheet, payroll, and billing escalations.
- Troubleshoot operational issues and implement corrective actions.
- Ensure escalations are resolved within defined service levels.

Team Leadership

- Lead, mentor, and motivate the Timesheet Operations team.
- Monitor team productivity and quality.
- Conduct regular training sessions and knowledge-sharing activities.
- Allocate work efficiently and ensure timely completion of daily deliverables.

Process Improvement

- Identify opportunities to improve operational efficiency.
- Develop and maintain Standard Operating Procedures (SOPs).
- Recommend automation and process enhancements to improve turnaround time and accuracy.

📌 Team Lead - Timesheet (US) (Gujarat)
🏢 Rang Technologies
📍 Gujarat