We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day administrative operations, vendor coordination, compliance documentation, facility management, and office support activities. The candidate should possess strong organizational skills and the ability to handle multiple responsibilities efficiently.
Role & responsibilities
- Handle vendor-related activities such as uniforms, safety equipment, and office supplies.
- Manage general office purchases (excluding project-related procurement).
- Coordinate hotel bookings, travel arrangements, and ticket bookings.
- Oversee facility management and office administration activities.
- Manage gate pass activities and maintain compliance-related documentation from HR.
- Maintain IT asset/accountability records.
- Process vendor bills and coordinate payment processing with the Accounts department.
- Handle vendor onboarding documentation including vendor code creation, legal, banking, and compliance documents.
- Prepare monthly reports and participate in review meetings.
Preferred candidate profile
- Strong organizational and coordination abilities.
- Knowledge of compliance documentation and vendor management.
- Basic understanding of billing, accounting, and payment processes.
- Positive communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask and manage responsibilities effectively.