Role Overview

The Executive Assistant (EA) to the Managing Director provides high-level administrative, strategic, and operational support to ensure the MD’s office runs efficiently. The role requires strong organizational ability, discretion, and the capacity to manage multiple priorities in a quick-paced environment.

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Key Responsibilities

1. Executive Support

Manage the MD’s calendar, appointments, and travel arrangements

Prepare agendas, presentations, reports, and briefing documents

Act as the first point of contact between the MD and internal/external stakeholders

2. Communication & Coordination

Draft and manage correspondence (emails, letters, internal communication)

Coordinate meetings, board discussions, and follow-ups

Liaise with senior leadership, clients, and partners on behalf of the MD

3. Operational Support

Track key projects and ensure timely execution of action items

Maintain records, documents, and confidential files

Assist in decision-making by compiling data and insights

4. Meeting & Event Management

Organize internal and external meetings, including logistics and minutes

Prepare meeting summaries and track action points

Support planning of company events or leadership offsites

5. Confidentiality & Discretion





Handle sensitive information with utmost confidentiality

Maintain professionalism in all interactions

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Required Skills & Qualifications

Bachelor’s degree in Business Administration or related field

3–8 years of experience as an Executive Assistant or similar role

Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

Excellent written and verbal communication skills

High level of organization and time-management ability

Strong problem-solving and multitasking skills

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Preferred Skills

Experience working with senior executives or leadership teams

Familiarity with tools like Google Workspace or project management platforms

Ability to work independently and handle pressure

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Key Competencies

Attention to detail

Professional integrity and discretion

Proactive approach and ownership mindset

Strong interpersonal skills

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Performance Metrics

Efficiency in calendar and schedule management

Timely completion of tasks and follow-ups

Quality of communication and documentation

Stakeholder satisfaction

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Career Progression

Senior Executive Assistant

Chief of Staff

Operations or Strategy roles

Pay: ₹23,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Mumbai)
🏢 SHREE DIAMOND
📍 Mumbai