Job Description – Company Secretary & Manager – Corporate Governance

Job Type: Full-time

About ECS
Excel Consultancy Services Pvt. Ltd. (ECS) is a professionally managed engineering design, consulting, and service organization closely associated with Excel Innovators & Integrators (EI&I;). While EI&I; is the core engineering and manufacturing arm of the group, ECS extends these capabilities through engineering design support, technical coordination, documentation, and client-focused execution. ECS also undertakes independent design projects, delivering end-to-end engineering solutions from concept to detailed documentation for industrial and technology-driven clients.

Position Overview

We are looking for a qualified and proactive Company Secretary & Manager – Corporate Governance to strengthen corporate governance, compliance, documentation, and organizational systems within our growing engineering and manufacturing organization.This role goes beyond traditional secretarial compliance and will work closely with the Management and HODs to bring greater structure, accountability, process discipline, and governance across the organization.

Key Responsibilities

- Develop and maintain company policies, SOPs, authority and approval matrices, governance documentation, and management decision records.
- Coordinate management meetings, minutes, resolutions, action trackers, and follow-up on important organizational decisions.
- Monitor and coordinate applicable statutory and regulatory compliances, including labour laws, Factory Act, Shops & Establishment, PF, ESIC, Professional Tax, GST coordination, licences,



insurance renewals, and other applicable requirements.
- Coordinate with external consultants, auditors, legal advisors, and relevant departments on compliance and governance matters.
- Establish and maintain a structured document control system covering policies, SOPs, department manuals, organization charts, revisions, and approvals.
- Ensure that the latest approved versions of policies, SOPs, and process documents are maintained and followed.
- Coordinate cross-functional organizational improvement initiatives such as ISO improvements, ERP implementation, appraisal systems, department KPIs, CRM implementation, and internal control improvements.
- Establish and monitor organizational risks, including compliance, operational, documentation, supplier/customer dependency, key-person dependency, factory, insurance, cybersecurity, and other business risks.
- Support internal reviews, process audits, compliance reviews, and continuous improvement of organizational systems and processes.

Qualifications & Experience

- Qualified Company Secretary (ACS), preferably a member of ICSI.
- Solid knowledge of corporate, statutory, labour, and regulatory compliance.
- Experience in corporate governance, compliance,



documentation, or secretarial functions.
- Strong process management, documentation, analytical, and coordination skills.
- Excellent written and verbal communication skills.

Preferred: Experience in an engineering, manufacturing, industrial, or SME environment, with exposure to ISO systems, internal audits, policy/SOP development, risk management, internal controls, or cross-functional project coordination.

The Ideal Candidate

We are looking for someone who is practical, structured, detail-oriented, and confident enough to bring discipline to an organization while maintaining a collaborative approach.

The ideal candidate should enjoy understanding how businesses work, identifying gaps, creating practical systems, coordinating across departments, and turning management decisions into structured implementation.

This role is particularly suited to a professional who wants to build, improve, and influence systems—not simply maintain checklists.

Why This Role?

You will have the opportunity to work closely with the Management and contribute to the development of governance systems and organizational processes in a growing engineering and manufacturing company.

Your work will have a direct impact on how the organization becomes more structured, disciplined, and scalable as it continues to grow.

If you are a Company Secretary who enjoys building systems, solving organizational challenges, and creating meaningful structure, we would be happy to hear from you.

Work Location: In person

📌 Company Secretary & Manager – Corporate Governance (Vasai-Virar)
🏢 Excel Innovators & Integrators
📍 Vasai-Virar