Required Executive Assistant

Years of Experience: 3–6 years

Budget:20000 to 30000 per month

Job Location: Vile Parle

Budget:20000 to 30000 per month

Role Overview

3–6 years' experience as an EA to a CXO, Partner, or Founder

Excellent verbal and written communication

Sharp follow-up discipline — you chase things until they're done

High discretion; comfortable handling confidential financial data

Proficient in MS Word, Google Docs/Sheets, Excel, and basic AI tools (ChatGPT/Claude)

Based in Mumbai, open to on-site work

Key Responsibilities

Calendar & Scheduling

Manage and prioritize a multi-entity calendar across MN & Co. and Earlyseed Ventures

Schedule, reschedule, and resolve conflicts proactively; buffer time for prep and travel

Coordinate meeting logistics — venue, video links, attendee confirmations

Communication Management

Screen, respond to, and triage emails and calls; handle diverted calls professionally

Draft routine correspondence for the Partner's review and signature

Flag urgent or sensitive matters immediately rather than batching them

Team Follow-ups & Execution

Track action items assigned to internal team members and chase closure against firm deadlines

Maintain a running task and status log; escalate delays before they become problems

Provide a daily work update to the Partner — completed, pending, blocked

Meeting & Research Support

Research background on clients, prospects, and agenda items before meetings

Prepare pre-briefs, talking points, and agendas

Attend calls and meetings to take notes, capture action items, and circulate minutes

Documentation & Personal Administration

Maintain and organize the Partner's personal documentation — KYC, certificates, filings,



renewals

Track key dates — renewals, compliance deadlines, personal commitments

Handle confidential material with strict discretion (NDA-bound)

Digital Presence

Manage the LinkedIn inbox — respond to messages, filter genuine inquiries, flag important ones

Support content scheduling and posting coordination when required

Other Standard Responsibilities

Travel planning and itinerary management, domestic and international

Expense tracking and reimbursement follow-ups

Vendor and office coordination as needed

Maintain confidentiality of client financial data and deal information at all times

Act as gatekeeper — manage access to the Partner's time without causing friction

Required Skills & Qualities

Quality

Promptness Partner operates across two fast-moving businesses; delays cascade

Communication Represents the Partner on calls, emails, and LinkedIn

Follow-up discipline Internal team accountability depends on this

Organization Manages overlapping calendars, documents, and deadlines

Discretion Handles confidential client and financial information

Ownership Gets things done from others without hand-holding

Research ability Prepares the Partner for meetings with relevant context

Composure under pressure.CA practice deadlines are non-negotiable

Tools & Software

MS Word, Google Docs / Sheets, Excel — intermediate formulas and data organization

Google Calendar — multi-calendar scheduling

Basic AI tools (ChatGPT / Claude) for drafting and research assistance

Meeting notetakers — familiarity with Fireflies or Granola is a plus

LinkedIn — professional messaging etiquette

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistance: Mumbai (Vile Parle)
🏢 SSTERLING WORKFORCE ENTERPRISES PRIVATE
📍 Vile Parle