Job Summary: The Purchase Executive will be responsible for managing the end-to-end procurement process through ERPNext, ensuring compliance with procurement policies, maintaining accurate documentation, coordinating with internal departments and vendors, and supporting timely payment processing. The role requires strong attention to detail, excellent coordination skills, and the ability to maintain procurement records efficiently.
KRAs and KPIs
- Review and verify Purchase Requisitions received from various departments.
- Verify supplier quotations for completeness and compliance with procurement policies.
- Create Purchase Orders in ERPNext after obtaining necessary approvals.
- Share approved Purchase Orders with the respective departments.
- Track Purchase Orders until completion and closure.
- Process procurement transactions in ERPNext accurately and within timelines.
- Maintain procurement records and ensure data accuracy in the ERP system.
- Update procurement-related documents and records in ERPNext.
- Verify supplier invoices against approved Purchase Orders and supporting documents.
- Upload invoices into ERPNext for further processing.
- Coordinate with departments to collect pending invoices and supporting documents.
- Ensure timely submission of invoices to the Finance Department.
- Maintain vendor records and support vendor onboarding as required.
- Coordinate with the Finance team for timely processing of vendor payments.
- Cross-verify the creditors list with procurement records.
- Maintain vendor ageing reports and follow up on outstanding payments.
- Support audit-related procurement activities.
- Maintain physical procurement files department-wise.
Required Qualifications
- Bachelor’s degree in commerce, Business Administration, Supply Chain Management, or a related discipline.
- Minimum 2 years of experience in Procurement or Purchase Operations.
- Experience working with ERP systems, preferably ERPNext.
- Valuable knowledge of procurement processes and documentation.
- Proficiency in Microsoft Excel and Microsoft Office applications.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund