The Purchase Assistant is responsible for supporting procurement activities including vendor coordination, purchase order processing, material follow-up, rate comparison, documentation, and inventory coordination for engineering and façade projects. The role ensures timely procurement of materials and services at competitive rates while maintaining proper records and compliance with company procedures.

Key Responsibilities

Procurement & Purchasing

- Assist in procurement of:
- Aluminium profiles
- Glass
- Hardware & accessories
- ACP sheets
- Fasteners
- Engineering & construction materials
- Obtain quotations from vendors and prepare comparative statements.
- Prepare and process Purchase Orders (POs).

Vendor Coordination

- Coordinate with suppliers regarding:
- Rates
- Delivery schedules
- Material specifications
- Payment follow-ups
- Develop and maintain vendor database.

Material Follow-up

- Track delivery status of ordered materials.
- Ensure timely dispatch and receipt of materials at factory/site.
- Coordinate with stores and site teams for material requirements.

Documentation & Records

- Maintain:
- Purchase records
- Quotations
- PO files
- Delivery challans
- Invoices
- GRN records




- Update procurement data in ERP/Excel systems.

Inventory Coordination

- Coordinate with stores department for stock availability.
- Assist in monitoring material consumption and reorder levels.

Billing & Accounts Coordination

- Verify supplier invoices with PO and delivery details.
- Coordinate with accounts department for payment processing.

Reporting

- Prepare daily/weekly procurement status reports.
- Maintain pending PO and delivery tracking reports.

Required Qualifications

- Graduate / Diploma in Commerce, Engineering, or relevant field.
- 1–5 years experience in purchase/procurement department preferred.

Preferred Industry Experience

- Façade Industry
- Aluminium & Glazing
- Engineering Companies
- Construction Industry
- Manufacturing Industry

Required Skills

- Knowledge of procurement procedures.
- Valuable negotiation and vendor coordination skills.
- Knowledge of MS Excel, Word, and ERP systems.
- Good communication and documentation skills.
- Ability to work under deadlines.

Working Conditions

- Office-based role with occasional factory/site visits.
- Coordination with vendors and project teams on regular basis.

📌 Purchase Asst and Site engineer (Façade) (India)
🏢 Resource Management Group Plus Private
📍 India