Head of Administration Location Mumbai Function Administration Experience 1525 Years Industry Preference FMCG Consumer Tech Retail Manufacturing About the Role We are looking for an experienced Head of Administration to lead the administration function across a large multilocation organization The role will be responsible for driving operational excellence governance infrastructure management workplace services security statutory compliance and employee experience across corporate offices manufacturing plants R D centers warehouses and regional locations The ideal candidate should have managed large and complex administrative operations and possess solid stakeholder management skills to work effectively with business leaders plant teams HR Finance Procurement IT and external partners Key Responsibilities Administration Facility Management Lead endtoend administration across corporate offices manufacturing plants R D centres warehouses depots and regional offices Ensure seamless facility operations infrastructure maintenance workplace management and office services Develop and implement administration policies SOPs and governance frameworks Infrastructure Projects Manage office expansions renovations relocations and infrastructure projects Drive workplace optimization and efficient space utilization Ensure timely execution of CAPEX projects and infrastructure upgrades Vendor Contract Management Manage facility management partners security agencies housekeeping transport cafeteria travel and other service providers Lead commercial negotiations contract management SLA monitoring and vendor performance reviews Drive cost optimization while maintaining high service standards Security Compliance Ensure physical security across all business locations Oversee statutory compliance related to facilities safety fire and local regulatory requirements Drive business continuity emergency preparedness and risk management initiatives Budget Cost Management Own administration budgets including CAPEX and OPEX Identify opportunities for process improvements and cost efficiencies Ensure effective utilization of resources while maintaining operational excellence Stakeholder Management Partner closely with HR Manufacturing Supply Chain Procurement Finance Legal IT and Business Leadership Support business expansion by ensuring administrative readiness across recent locations Team Leadership Lead and develop a large administration and facilities team across multiple locations Build strong governance performance management and service excellence culture Desired Candidate Profile 1525 years of experience in Administration Facilities Management or Corporate Services Proven experience managing administration across multiple offices manufacturing plants warehouses R D centres and large operational facilities Experience handling geographically distributed operations with large employee populations Strong exposure to vendor management infrastructure projects security statutory compliance workplace management and administration governance Demonstrated experience managing large administration budgets and driving operational efficiencies Strong leadership stakeholder management and influencing skills Excellent communication and problemsolving abilities Preferred Industry Background Candidates from the following industries will be preferred FMCG Consumer Technology Retail Manufacturing Consumer Durables Ecommerce Education Bachelors degree in Engineering Business Administration Facility Management or a related discipline MBA or Postgraduate qualification will be preferred Key Competencies Administration Leadership Facilities Infrastructure Management Multisite Operations Vendor Contract Management Security Risk Management Workplace Experience Manufacturing Warehouse Administration CAPEX OPEX Management Compliance Governance Project Management Crossfunctional Collaboration Team Leadership Cost Optimization Process Improvement Interested can send their updated resume our calling and WhatsApp number is 8 7 9 6 5 0 7 5 9 9

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