Job Title: Admin Manager

Department: Administration

Location: Manufacturing Plant

Reports To: General Manager / Plant Head / HR Head

Job SummaryThe Admin Manager is responsible for managing all administrative operations of the manufacturing plant, ensuring smooth day-to-day facility management, statutory compliance, vendor management, security, housekeeping, transport, canteen, and general administration. The role focuses on maintaining an productive, safe, and cost-effective work environment.

- Key ResponsibilitiesAdministrationOversee daily administrative activities of the plant and corporate office.
- Manage office infrastructure, facilities, and utilities.
- Ensure smooth functioning of all administrative operations.
- Maintain office assets and inventory records.
- Facility ManagementSupervise housekeeping, security, gardening, pest control, and maintenance services.
- Coordinate building repairs and preventive maintenance.
- Ensure proper functioning of electrical, plumbing, HVAC, DG sets, and other facilities.
- Vendor ManagementIdentify and negotiate with vendors.
- Manage Annual Maintenance Contracts (AMCs).
- Monitor vendor performance and service quality.
- Process vendor bills and maintain service agreements.
- Security ManagementSupervise security personnel and security agencies.
- Ensure implementation of security policies and visitor management.
- Monitor CCTV systems and access control.
- Investigate security incidents and recommend corrective actions.
- Transport & Fleet ManagementManage company vehicles and driver schedules.
- Monitor vehicle maintenance, insurance, permits, and fuel usage.
- Ensure timely transportation arrangements for employees and visitors.




- Canteen ManagementSupervise canteen operations and food quality.
- Ensure hygiene and food safety standards.
- Address employee feedback regarding canteen services.
- Statutory ComplianceEnsure compliance with the Factories Act and other applicable labour laws.
- Coordinate inspections by government authorities.
- Maintain statutory records and licenses.
- Assist during internal and external audits.
- Budget & Cost ControlPrepare and monitor the administration budget.
- Control operational expenses.
- Implement cost-saving initiatives without compromising service quality.
- Employee SupportCoordinate accommodation and guest house management.
- Arrange travel, hotel bookings, and employee welfare activities.
- Support HR in organizing company events and employee engagement programs.
- Required QualificationsBachelor's Degree in Business Administration, Management, or any related field.
- MBA or PGDM is preferred.
- Experience5–10 years of experience in Administration, Facility Management, or Plant Administration.
- Experience in a manufacturing environment is preferred.
- Required SkillsStrong leadership and team management skills.
- Vendor negotiation and contract management.
- Facility and infrastructure management.
- Budgeting and cost control.
- Knowledge of statutory and labour law compliance.
- Excellent communication and interpersonal skills.
- Good problem-solving and decision-making abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Key CompetenciesLeadership
- Planning and Organizing
- Communication
- Time Management
- Vendor Management
- Cost Optimization
- Conflict Resolution
- Compliance Management
- Attention to Detail

📌 Administration Manager (Kengeri)
🏢 BUILDTEK POLYMERS
📍 Kengeri