Role Summary The HR Executive will be responsible for end-to-end HR documentation DMS management HRMS updates employee onboarding and day-to-day employee interaction The role will also drive employee engagement activities create HR infographics communications and support HR automation initiatives using office productivity and collaboration tools Key Responsibilities 1 HR Documentation DMS Management Create issue and maintain HR documents such as offer letters appointment letters confirmations amendments warning letters and separation letters Maintain accurate and updated employee personnel files physical and digital ensuring completeness and confidentiality Manage the HR Document Management System DMS including document indexing version control access rights and archival Standardize templates and ensure documents adhere to company policies and applicable statutory requirements Support internal and external audits by providing required HR documentation and records 2 HR Onboarding Induction Coordinate pre-joining formalities documentation background verification coordination CTC break-up clarification joining communication Conduct joining day formalities - document collection HR forms ID creation requests HR orientation and policy briefing Create and update onboarding checklists and ensure all stakeholders IT Admin Payroll Reporting Manager complete their activities on time Track probation confirmations and issue confirmation letters in coordination with managers 3 HRMS Data Management Ensure timely and accurate employee data entry and updates in HRMS recent joinees transfers role changes exits etc Regularly audit HRMS data for accuracy personal details reporting structure grade location etc Generate standard HR reports MIS headcount joiners-leavers demographics etc and share with HR Business as required Coordinate with vendors IT for resolution of HRMS issues and minor enhancements 4 Employee Interaction Query Resolution Act as a first-level point of contact for employee HR queries related to policies documents and HRMS Guide employees on processes leave attendance claim submission personal data updates etc Escalate complex queries to HR Business Partners while ensuring timely closure and feedback to employees Support grievance capture and tracking as per defined process 5 Employee Engagement Communication Plan and execute employee engagement activities festivals R R birthday anniversary communications wellness or theme days etc in coordination with HR and site leadership Prepare concept notes event mailers posters and feedback forms for engagement initiatives Capture and publish engagement highlights on internal platforms emails intranet WhatsApp Teams groups digital notice boards Support surveys EOS pulse checks event feedback and consolidate responses for analysis 6 HR Infographics Content Creation Design HR infographics for policies processes HR metrics and campaigns e g POSH awareness Code of Conduct leave policy Create visually clear and engaging dashboards posters for HR communication using tools like PowerPoint Canva or similar Ensure brand-aligned and employee-friendly communication tone and visual design 7 Office Automation Process Improvement Use advanced MS Office Google Workspace tools Excel PowerPoint Word Forms SharePoint Teams etc to streamline HR workflows Build and maintain basic trackers dashboards and automated templates macros where applicable Suggest and implement small process improvements in documentation approvals and communication flows Job Types Full-time Permanent Fresher Pay 20 000 00 - 25 000 00 per month Benefits Cell phone reimbursement Health insurance Paid sick time Provident Fund Work Location In person