JOB PROFILE - Executive Secretary Assistant Vaya Life Private Limited About Vaya VAYA Life Private Limited a company which design engineer manufacture market elegant home consumer products that significantly improves people s lives Aiming to bring an emotional component in everyday life through the concept of total user experience combined with innovation design quality smartness user-friendly Services Vaya is a global organisation with a line of Premium Lifestyle products which are marketed in more than 15 countries Job Summary An Executive Assistant Secretary will provide comprehensive support to the Chief Operating Officer COO of the company This role requires exceptional administrative skills a strong command of the English language and proficiency in analytics and reporting The ideal candidate is detail-oriented tech-savvy and adept at managing multiple priorities in a fast-paced environment This role offers a unique opportunity to work closely with the leadership team gain insights into high-level business operations and contribute to the company s strategic initiatives Key Responsibilities Administrative Support Act as the first point of contact for the COO managing correspondence calls and meeting requests Maintain and manage the COO s calendar scheduling appointments meetings and travel arrangements Prepare agendas take minutes and follow up on action items from meetings Office Management Oversee the smooth functioning of the COO s office ensuring timely resolution of administrative issues Manage confidential documents and maintain secure filing systems Coordinate with internal and external stakeholders on behalf of the COO Report Analytics Prepare detailed reports dashboards and summaries using Excel PowerPoint and other tools Conduct data analysis and provide insights to support the COO s decision- making process Ensure the accuracy and timeliness of reports for presentations and meetings Presentations Create and edit skilled PowerPoint presentations for internal and external stakeholders Design visually appealing and data- driven slides to effectively convey key messages Communication Communication Draft edit proofread correspondence emails reports in English Ensure clear concise communication Liaise with various departments to ensure alignment with the COO s directives Project Co-ordinations Assist in planning executing and monitoring special projects as directed by the COO Track progress manage deadlines and prepare status updates for ongoing initiatives Desired Candidate The person must have a proven ability in the areas of Administration Stakeholder Management Business Acumen Analytics Reports Presentations Pitches Peoples kills Should be proficient in using CRM tools MS Office Suite particularly Excel PowerPoint and Word Excellent organizational and time management skills with the ability to prioritize effectively Exceptional written and verbal communication skills in English High level of discretion and ability to handle sensitive information confidentially Self-motivated proactive and able to work independently under minimal supervision Qualification Experience Bachelor s degree in Business Administration Communications Corporate Secretaryship or a related field Minimum of 8 years of experience as an Executive Assistant or in a similar role Job Type Full Time Job Location Raheja Towers Anna Salai Mount Road Chennai

📌 Executive Secretary / Assistant (Tamil Nadu)
🏢 Vaya
📍 Tamil Nadu