Overview The Project Coordinator is the operational backbone of project delivery ensuring that project teams have the structure organization and support needed to execute efficiently This role focuses on process adherence administrative excellence and team enablement managing meeting logistics tracking action items maintaining project documentation and ensuring teams follow established workflows While not client-facing the Project Coordinator plays a critical role in keeping projects moving smoothly by removing administrative friction coordinating cross-functional activities and supporting Project Managers in day-to-day execution This role is ideal for someone who thrives on organization process and behind-the-scenes coordination that enables high-performing teams Responsibilities Meeting Management Coordination Schedules and coordinates all internal project meetings including standups sprint planning retrospectives and team syncs Manages calendar logistics across multiple projects ensuring appropriate attendees and resolving scheduling conflicts Prepares meeting agendas in collaboration with Project Managers Takes detailed meeting notes documents decisions and distributes meeting recaps with clear action items Tracks meeting action items to completion following up with team members to ensure timely execution Maintains meeting cadence and ensures teams adhere to established rhythms Process Management Adoption Ensures project teams follow established delivery processes workflows and methodologies Monitors adherence to Agile Scrum ceremonies and practices across assigned projects Maintains project management tools Asana Jira with accurate task statuses assignments and priorities Conducts regular audits of project workspaces to ensure consistency and completeness Flags process gaps or non-compliance to Project Managers and suggests improvements Supports onboarding of new team members by ensuring they understand project processes and tools Task Sprint Support Tracks sprint progress and ensures tasks are updated daily in project management tools Follows up with team members on overdue or at-risk tasks Identifies blockers and brings them to Project Manager s attention for resolution Helps teams prepare for sprint planning by organizing backlog items and ensuring stories are ready Supports sprint ceremonies by managing logistics timers and documentation Monitors sprint burndown and flags concerns about velocity or capacity Documentation Asset Management Maintains organized project documentation including briefs requirements meeting notes and status reports Ensures project folders Google Drive Notion are well-organized and current Creates and maintains project templates checklists and standard operating procedures Archives completed project materials according to established protocols Supports Project Managers in preparing status reports and presentations by gathering data and formatting materials Team Enablement Support Proactively identifies what teams need to be successful and coordinates to provide it access resources information Coordinates onboarding and offboarding of team members from projects tool access introductions knowledge transfer Tracks team availability time-off and capacity to support resource planning Orders supplies books travel or manages other logistics as needed for project success Quality Compliance Ensures project artifacts meet quality standards before filing or distribution Monitors compliance with company policies security requirements and client agreements Skills Strong organizational and time management abilities with exceptional attention to detail Proficiency with project management tools such as Asana Jira Monday com or similar platforms Experience with collaboration tools including Google Workspace Microsoft Office Slack and Zoom Basic understanding of Agile Scrum methodologies and ceremonies Familiarity with web development or eCommerce project lifecycles preferred Ability to work independently and take initiative on process improvements Strong written and verbal communication skills for internal team coordination Comfortable managing multiple projects and priorities simultaneously Requirements Associate s or Bachelor s degree in Business Administration Project Management Communications or related field 1-3 years experience in a project coordination operations or administrative role preferably in a technology digital agency or qualified services environment Experience supporting cross-functional teams in a fast-paced environment Demonstrated ability to manage complex schedules and coordinate across multiple stakeholders Strong problem-solving skills with a proactive solutions-oriented mindset High proficiency with Google Workspace or Microsoft Office Suite Experience with project management software Asana Jira or similar Excellent follow-through and accountability Ability to learn quickly and adapt to changing priorities Team player with strong interpersonal skills and positive attitude Comfort working in a remote or hybrid environment with distributed teams The duties and responsibilities described here are not a comprehensive list and the scope of the job may change as necessitated by business demands Anatta Design reserves the right to revise the job description as circumstances warrant Compensation Transparency Pay Philosophy At Anatta Design we believe in fair and competitive compensation based on location We post salary ranges in compliance with state requirements for U S -based roles ensuring transparency for candidates in those regions If you are applying from outside the U S please note that our pay scales are adjusted based on the cost of living and market conditions in each country BE09YSmxlp

📌 Project Coordinator (contract) (India)
🏢 Anatta Design
📍 India