Job Information Date Opened 09 26 2025Job Type Full timeWork Experience 2-4 yearsIndustry DesignSalary 400000-700000City Navi MumbaiState Province MaharashtraCountry IndiaZip Postal Code 400706 About Us ProCreator is a global product agency focusing on creating human-first digital experience with AI and data to make them smarter not louder Our teams work across product design and engineering to turn complex problems into clear reliable products that ship and improve in short cycles Our CREATE values guide how we build and how we treat each other Creativity solve before we serve Responsibility own outcomes Empathy design for real lives AI-Driven integrate what helps Trust work in the open and Excellence progress over perfection If you like practical thinking team-oriented builds and steady learning you ll feel at home here We set clear goals share feedback early and celebrate momentum You ll work with teammates who care about craft and care about people balancing usability performance and business impact Come help us shape products that are useful today and ready for what s next Project Coordinator Design Engineering Role Overview ProCreator is seeking a mid-level Project Coordinator to drive smooth delivery across cross-functional client-facing projects in a quick-paced agency environment You ll own the day-to-day orchestration of tasks schedules dependencies comms and risks ensuring projects move from intake to delivery with clarity and control As a Project Coordinator in ProCreator you ll keep our projects running smoothly by owning the logistics coordination and communication that make great delivery possible You ll work closely with Project Delivery Managers Design Content and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates minutes of meeting MoMs and structured follow-through The role requires hands-on coordination excellent communication and confident use of AI tools e g ChatGPT for drafting MoMs status updates and summarizing discussions You will maintain PM-tool hygiene drive follow-ups ensure timely status MoMs uphold SLAs and help the team stay ahead of risks Key Responsibilities Meetings Calendars Schedule prep agendas confirm the right attendees materials manage reschedules and conflicts MoMs Action Tracking Capture decisions owners and due dates circulate within 2 hours track closure to done Status Reporting Prepare and send weekly client status scope timeline risks next steps with relevant links to tickets files and artifacts PM-Tool Hygiene Keep tasks milestones current in the PM tool to reflect true progress Approvals Feedback Track review cycles chase sign offs unblock asset dependencies Hours Budget Hygiene Monitor time logs and burn flag variances early prompt teams for timesheets and resolve gaps Documentation Findability Organize specs files and links so teams and clients can self serve Follow-ups SLAs Proactively remind stakeholders uphold response and reporting SLAs Light Automation Use templates and AI assisted drafts for MoMs status you own accuracy tone and final quality Process Improvements Contribute to process hygiene and continuous improvement ceremony discipline templates automation playbooks Requirements What You Won t Own Technical design decisions and estimates Leading live client calls you attend capture and follow up Must Have Skills 2-4 years in project coordination operations in an agency or product workplace handling 2-5 concurrent workstreams Excellent spoken and written communication concise client ready tone Tooling fluency Zoho Sprints preferred or ClickUp Jira Asana Zoho Suite preferred or Google Workspace Competent with spreadsheets and documents Google Sheets Docs slideware and collaboration tools e g Cliq Slack Teams etc Calendar mastery structured thinking and strong follow through Delivery literacy Basic understanding of UX UI Frontend Development and software delivery concepts familiarity with Figma for referencing designs and understanding of design engineering hand-off nuances AI assisted productivity ability to use AI tools like ChatGPT Perplexity Gemini etc to draft MoMs status generate checklists and standardize templates with human review Tools Environment PM Zoho Sprints preferred OR ClickUp Jira Asana Collaboration Zoho Suite preferred OR Google Workspace and Figma Fundamentals Benefits Benefits Why Join ProCreator At ProCreator we re not just offering a job we re providing a platform for you to thrive grow and lead Here s what makes us unique Unmatched Growth Opportunities Wealth-Building Benefits ESOPs Shared Appreciation Rights SAR profit-sharing and referral bonuses to recognize your contributions Skill Development Access professional growth funds learning courses and mentorship programs tailored to your ambitions A Work Environment That Inspires Comfort Redefined Ergonomic furniture standing desks and training for optimal productivity and well-being Flexibility We offer the flexibility of working from the office as well as hybrid work arrangements Health and Wellness Focus Comprehensive Health Coverage Insurance up to INR 5 00 000 subsidized gym memberships and regular health check-ups Team Bonding Retreats Strengthen connections and recharge during annual team-building getaways A Culture That Values You Feedback-Driven Growth Transparent policies wellness seminars and a supportive community invested in your success Leadership Opportunities Participate in hackathons design sprints and leadership programs to accelerate your career Ready to Shape the Future of Design At ProCreator we believe in the power of collaboration and the art of storytelling through design If you re ready to bring your unique voice to a team that values innovation and impact join us Let s redefine what s possible together